Administrative Assistant to the Dir of Ops

2 months ago


Norristown, United States JP Mascaro Full time
Job DescriptionJob Description

Who Are We?

JP Mascaro & Sons is a locally owned and operated private family-owned company who has been experiencing record growth and success. In 1964, it started with one truck. We have grown into one of the largest most successful fully integrated solid waste companies serving the mid-Atlantic area. We started with a business plan 1964 that remains unchanged today: serve your customers well, treat your employees as family, and work hard.

Come Join Our Family

Our company is currently searching for an Administrative Assistant to support both the Director of Operations and Director of Maintenance We are looking for a motivated, self-starter to support taking the team to the next level. Our goal is to develop, coach and train J.P. Mascaro & Son’s future leaders This position is fully onsite and will be located at our Great Valley Division in Bridgeport, PA.

What You Will Do:

  • Answer phones, reply to emails, and provide customer services to external and internal clients
  • Support divisions through the Director of Operation preparing bids and RFPs.
  • Administratively support the Director of Operations and the Director of Maintenance in the day-to-day operations of the divisions and service shops
  • Assist parts employees in processing parts and outside supplier charges, expenses, vehicle costs, etc., as required
  • Process invoices as needed for maintenance and operational requirements, coding them to proper accounts
  • Maintain and update records, databases, and filing systems accurately and efficiently
  • Assist with scheduling appointments, meetings, and maintaining calendars for team members.
  • Collaborate with colleagues to ensure timely completion of projects and tasks
  • Special projects and other job duties as assigned.

You Have/Are:

  • At least 18 years of age
  • Must have at least 2 years administrative experience
  • Legally eligible to work in the United States
  • Ability to perform physical requirements of the position with or without reasonable accommodations
  • Able to navigate Microsoft Office successful
  • Previous industry or industry adjacent experience a plus

You Might Have:

  • Experience in the waste, transportation, or manufacturing industry

ENVIRONMENTAL JOB REQUIREMENTS AND WORKING CONDITIONS:

The work environment and physical working characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

  • Must be able to remain in a stationary position 50% of the time
  • Person in this position needs to occasionally move about inside the office to access file cabinets, office machinery
  • Sedentary office environment
  • See Physical Demands checklist

We Offer:

  • Competitive Salary
  • Health Insurance
  • Life Insurance
  • 401K with Company match
  • Eligible for Annual Bonus
  • A fun, family environment
  • and much more

For over 40 years, our motto has been "If it's service, it's us". We cannot meet the goals of our company if we do not satisfy our customer's needs first. Our existence is dependent upon them. Our employees are our greatest asset. We invest in the growth and success of our employees.

For more information about J.P. Mascaro & Sons, please visit our website at www.jpmascaro.com

An Equal Opportunity Employer We prohibit discrimination and harassment of any kind based on age, race, color, sex, gender, gender preference, sexual orientation, national origin, religion, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local, state and federal laws.

We make reasonable accommodation for individuals with disabilities to apply for employment. Contact the Human Resources Department ONLY if you wish to request an accommodation.


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