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Grants Administrator

3 months ago

Norristown, United States Montgomery County Pennsylvania Full time
SUMMARY

Selected by the Chief Planner and Chief Finance and Compliance Officer, the Grant Administrator shall be responsible for recommending and implementing procedural and operational efficiencies as they relate to both the routine and special financial and administrative operations of the SEPA RTF and the HSGP.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the supervision of the Chief Finance and Compliance Officer, the Grants Administrator has two major responsibilities: First, they oversee the financial and record-keeping side of the annual grant-making process for all grants received. Second, they work closely with SEPA RTF Staff and Regional Counterparts to ensure accurate financial reporting and procedural compliance on all grants. The Grants Administrator works closely with the Chief Finance and Chief Compliance and Planning Officers, SEPA RTF Regional Counterparts, and the Fiduciary Agent, and members of the SAA to manage a sixty-million-dollar grant portfolio.

This includes but it not limited to the following duties:

  • Work with Chief Finance and Compliance Officer and Chief Planner to establish and maintain a timely, efficient and transparent process for the entire grant life cycle, from proposal to close. This entails pre-award management, tracking payments, reviewing, or producing relevant reports, monitoring, and post-award management;
  • Before fiduciary check disbursement, review for compliance all incoming check requests (CR's) and log the expenses utilizing the Grants Tracking System;
  • Assist the Task Force staff annually with multiple federal and state program compliance audits such as: the federal single audit, grant program monitoring, and preparation of grant funded equipment inventory lists;
  • Prepare and review reimbursement requests to the SAA on behalf of the Fiduciary. This task includes, but is not limited to, compilation and transposing of information onto Division of Grants Management form seven (DGM-07), back-up document transfer to SAA via DCED portal, and follow-up to resolution any and all compliance related inquiries from SAA;
  • Access NOFO (Grant Guidance), OMB Circulars, CFR's, GSA and all applicable federal, state, and fiduciary (local) regulations, policies and procedures, and be able to interpret applicable regulations and translate into operational policies as required;
  • Ensure organizational effectiveness and compliance and help set relevant policies and provide technical assistance and/or report generation as required;
  • Provide collaborative on-going training as it relates to grant administration and organizational policies;
  • Prepare requisitions for purchase orders and facilitates the disbursement of issued POs between the fiduciary and SEPA RTF Regional Counterparts;
  • Assign equipment tracking identification numbers and logs SAA Shopping Cart and Purchase Order numbers utilizing the Grants Tracking System;
  • Conduct monthly financial reconciliation;
  • Maintain historical, operating, and permanent records in accordance with the SEPA RTF Records Retention Policy;
  • Utilize computer programs relevant to current fiduciary and SAA;
  • Provide administrative support for the execution of the Executive Board and SEPA RTF operations as necessary.
QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Possess a high school diploma or equivalent;
  • Excellent interpersonal, verbal and written communication skills;
  • Project a professional demeanor;
  • Proficiency with Microsoft Office required. (Excel, Outlook, and PowerPoint);
  • Excellent typing skills;
  • Strong project management and time management skills; highly organized and detail oriented;
  • Demonstrated capacity to frame complex situations and present options;
  • Enjoy working independently and as part of a team.
PHYSICAL DEMANDS

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. The noise level in the work environment is usually moderate.

EQUAL EMPLOYMENT OPPORTUNITY POLICY: It is the policy of the Montgomery County Department of Public Safety to promote the employment of all individuals in accordance with their fullest abilities regardless of their race, color, religious creed, age, gender, political affiliation/registration, national origin, ancestry, sexual orientation, lifestyle, familial status or non-job related handicaps or disabilities. All Department employees will be provided equal opportunities in employment, wages, promotions, benefits and all other privileges, terms and conditions of employment.