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Administrative Support Specialist

2 months ago

Norristown, Pennsylvania, United States Commonwealth of Pennsylvania Full time
POSITION OVERVIEW

IMPORTANT: THIS IS A REPOSTING. IF YOU HAVE ALREADY APPLIED UNDER A PREVIOUS POSTING, PLEASE DO NOT SUBMIT A NEW APPLICATION.

Are you a diligent, motivated, and empathetic individual with a talent for performing exceptional administrative tasks? The Commonwealth of Pennsylvania is seeking a committed Administrative Support Specialist to become part of our team. In this role, you will be an integral member of the Volunteer Resources Department, working in a vibrant office setting that is both active and multifaceted. If you are dedicated to supporting psychiatric recovery initiatives, we encourage you to consider this opportunity.


ROLE DESCRIPTION

As an Administrative Support Specialist, your primary responsibility will be to provide essential support to the Director of Volunteer Resources, who oversees the effectiveness and achievements of the Volunteer Resources Department. Your tasks will include:

  • Creating forms, informational brochures, flyers, promotional content, appeal letters, and thank-you correspondence.
  • Maintaining budget account databases for tracking donations and volunteer-related information.
  • Facilitating communication with donors, board members, and staff, both via telephone and in person.
  • Organizing and managing directories and electronic records.

Work Schedule and Additional Information:

  • Full-time position, requiring a 37.5-hour work week.
  • Standard work hours are from 8:00 AM to 4:00 PM, Monday through Friday, with a 30-minute lunch break.
  • Schedule may be adjusted based on operational requirements.
  • Complimentary parking is provided.
  • Compensation: The starting salary may be fixed in certain cases.
  • Further communication regarding this position will be sent via email; please ensure to check your inbox regularly.
QUALIFICATIONS AND ELIGIBILITY

Minimum Experience and Training Requirements:

  • At least six months of experience as a Clerical Assistant 1 (commonwealth title); or
  • High school diploma; or
  • An equivalent combination of experience and training.

Additional Requirements:

  • Applicants must meet the residency requirements for Pennsylvania.
  • Ability to perform essential job functions is necessary.

Legal Requirements:

  • A conditional job offer will necessitate a medical examination.
  • This position is subject to the Older Adult Protective Services Act, requiring satisfactory criminal history checks, including PA State Police and FBI clearance.

Application Process:

  • Resumes and cover letters will not be reviewed; eligibility information must be provided directly on the application.
  • Applications must be submitted by the closing date; late submissions will not be accepted.
  • Failure to adhere to application guidelines may result in disqualification.

Veterans:

  • Pennsylvania law provides employment preference for qualified veterans in state and local government positions.

Accommodations:

  • If you require accommodations due to a disability during the interview process, please inform the interviewer in advance.

The Commonwealth is an equal opportunity employer, committed to fostering a diverse workforce. We value inclusion and encourage all qualified individuals to apply.

EXAMINATION INFORMATION
  • Completing the application, including all supplemental questions, serves as your examination for this position. No additional testing is required.
  • Your score will be based on the detailed information provided in your application.
  • Scores are valid only for this specific posting.
  • It is essential to provide complete and accurate information to avoid disqualification.

You may only apply/test once for this posting. Results will be communicated via email.