![PHP Management Services LLC](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
4 weeks ago
Precedent Hospitality and Property Management is a full-service property management company with a primary focus on providing personalized service to high-end properties and communities. At many national property management companies, you are expected to tailor your community's operations to fit the manager's systems. At Precedent management, we realize that no two communities are the same and we strive to ensure that every customer is given the specialized attention and customization that they deserve.
Are you an organized and detail-oriented professional looking to be a crucial part of a thriving community association? We are seeking a dedicated Administrative Assistant to join our team, working closely with the Licensed Community Association Managers (LCAM), Board of Directors, and community members. If you possess excellent communication skills, attention to detail, and a proactive attitude, we want to hear from you
Job Summary:
The Administrative Assistant facilitates the efficient operation of the association manger by performing a variety of clerical and administrative tasks.
Responsibilities:
- Answer incoming calls, assist callers, and forward messages as needed to the LCAM, board members, and maintenance staff.
- Greet and assist guests in the management office area, ensuring a positive experience.
- Prepare and dispatch work orders based on service requests. Maintain and update the computerized work order system.
- Type violation letters as instructed by the LCAM and maintain organized unit owner files, handling incoming and outgoing correspondence.
- Attend Board of Director meetings if required, take minutes, and type minutes for review by the LCAM.
- Under LCAM supervision, prepare notices for various meetings and coordinate mass mailings for the Association.
- Maintain records for the gate entry system and serve as the system administrator.
- Order office supplies, process incoming mail, and handle invoices under LCAM approval.
- Provide change of address information, maintain emergency contact information, and update the Information Sheet for the Association.
- Coordinate the application process for new residents, provide welcome packages, and assist with the orientation of new owners.
- Assist legal counsel with information requests and support real estate agents as instructed by the LCAM.
- Coordinate matters with vendors, contractors, etc., as needed and authorized by the Board and the LCAM.
Qualifications:
- Previous experience in administrative roles or property management is preferred.
- Proficient in MS Office Suite and comfortable working with computerized systems.
- Ability to work independently.
- Excellent organizational and multitasking abilities.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information.
Education and Experience:
- High School/GED or equivalent
- 1 year in property management experience or office administration experience (preferred)
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
At Precedent Hospitality and Property Management, we are proud to offer competitive salary commensurate with experience, a comprehensive benefits package, including health, dental, and 401(k) options, Professional development opportunities and a collaborative and inclusive work environment.
Precedent Hospitality and Property Management is an equal opportunity employer. We are committed to providing a workplace that is free from discrimination and promotes diversity and inclusion. We celebrate the unique backgrounds, perspectives, and talents of all our employees, fostering an environment where everyone feels valued, respected, and empowered. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by applicable laws and regulations. Precedent Hospitality and Property Management complies with all applicable federal, state, and local laws governing nondiscrimination in employment.
-
Administrative Assistant
2 weeks ago
Fort Myers, United States Express Employment Professionals Full time $41,000Job DescriptionJob DescriptionOur client, a reputable commercial painting company known for delivering high-quality services to a diverse client base, is seeking a proactive and organized Administrative Assistant. This position plays a crucial role in supporting the daily operations of the office, ensuring smooth communication, and maintaining effective...
-
HR Administrative Assistant
4 days ago
Fort Myers, United States Willis Towers Watson Public Limited Company Full timeTRANZACT is hiring an Administrative Assistant at our Fort Myers office! Summary of Position The Administrative Assistant supports sales center daily operations as well as the human resources team. This position reports to the HR Generalist and also Administrative Assistant, Administrative, Assistant, HR Generalist, HR
-
Administration Assistant
2 weeks ago
Fort Myers, United States McLeod's Construction, Paint & Restoration LLC Part time $45,760 - $52,000Job DescriptionJob DescriptionThe Administrative Assistant provides top-level administrative support to the management members of the company. He/she has responsibilities in a variety of areas supporting the company, acting as an interdepartmental liaison and maintaining a high level of professional representative. Must juggle multiple projects...
-
Administrative Assistant
1 month ago
Fort Myers, United States PrideStaff Full timeAdministrative Assistant / Office Assistant As an Administrative Assistant, you will perform a variety of administrative clerical office functions. You will be responsible for composing memos, transcribing notes, and researching and creating presentations. Other responsibilities of the Office Assistant role include: Scheduling and managing...
-
Administrative Assistant
1 week ago
Fort Myers, United States Provincetown Condo Association Full timeAdministrative Assistant needed for Condominium Association Office.Onsite office position for Experienced & Qualified candidate.Full Time position 30 hours a week.ONLY EXPERIENCED CANDIDATES NEED TO APPLY.Hours of work are Monday-Friday 8:30 AM to 2:30 PM.Requirements for this position:Knowledge of Condominium rentals and leasing experience and Sales...
-
Administrative Assistant
2 months ago
Fort Myers, United States Equity LifeStyle Properties, Inc. Full timeWith a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in N Fort Myers, Florida. What you’ll do: The Administrative Assistant helps to maintainpropertyoperationsand toattract and serveguests and residents. ...
-
Administrative Assistant
1 month ago
Fort Myers, United States RIZZETTA & COMPANY INC Full timeJob DescriptionJob DescriptionSummaryThe Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts. Essential FunctionsTranscribe monthly meeting minutes.Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned...
-
Administrative Assistant
4 weeks ago
Fort Myers, United States R+L Carriers Full timeAdministrative Assistant, Starting at $20.00 hr Full-Time, Monday - Friday, 8am - 5pm Earn 1 week of vacation after 90 days of employment. Come and experience the difference with RLR Investments RLR Investments is seeking a highly organized, detail-oriented Administrative Assistant to work in our Sanibel, FL Property Management office. The...
-
Administrative Assistant
4 weeks ago
Fort Myers, Florida, United States R & L Carriers Full timeAdministrative Assistant, Starting at $20.00 hr Full-Time, Monday - Friday, 8am - 5pm Earn 1 week of vacation after 90 days of employment. Come and experience the difference with RLR Investments RLR Investments is seeking a highly organized, detail-oriented Administrative Assistant to work in our Sanibel, FL Property Management office. The chosen candidate...
-
Administrative Assistant
1 month ago
Fort Myers, United States Sentry Management Full timeJob DescriptionJob DescriptionSentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board’s endeavors and improving the lifestyles of residents. Our community managers and...
-
HR Administrative Assistant
3 days ago
Fort Myers, United States TRANZACT Full timeJob Description TRANZACT is hiring an Administrative Assistant at our Fort Myers office! Summary of Position The Administrative Assistant supports sales center daily operations as well as the human resources team. This position reports to the HR Generalist and also heavily supports the Sales Director. Responsibilities: Help facilitate a fun and high energy...
-
Administrative Assistant
1 month ago
Fort Myers, Florida, United States Florida Gulf Coast University Full timeJob SummaryThe Administrative Assistant provides administrative support to the Director of Environmental Health & Safety. Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues.FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment...
-
Administrative Assistant
1 month ago
Fort Myers, United States Florida Gulf Coast University Full timeJob SummaryThe Administrative Assistant provides administrative support to the Director of Environmental Health & Safety. Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues.FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment...
-
HR Administrative Assistant
6 days ago
Fort Myers, United States WTW Full timeTRANZACT is hiring an Administrative Assistant at our Fort Myers office! Summary of Position The Administrative Assistant supports sales center daily operations as well as the human resources team. This position reports to the HR Generalist and also heavily supports the Sales Director. Responsibilities: Help facilitate a fun and high energy...
-
Executive Administrative Assistant
2 weeks ago
Fort Myers, United States Area Agency on Aging Southwest FL Full time $21 - $24Job DescriptionJob DescriptionAre you ready to take on a pivotal role as a Full Time Administrative Assistant with Area Agency on Aging Southwest FL in Fort Myers? Picture yourself flourishing in a dynamic, customer-focused environment where your problem-solving skills and forward-thinking mindset will shine. Your energy and flexibility will be valued as you...
-
Administrative Assistant
2 weeks ago
Fort Myers, United States Florida Gulf Coast University Full timeJob SummaryThe Administrative Assistant provides administrative support to the Director of Core Skills. Under general supervision the position anticipates management or unit needs, proactively solves problems and handles issues. Coordinates and facilitates meetings, program functions, and/or special events.FGCU is a member of the State University System of...
-
Administrative Assistant
3 weeks ago
Fort Myers, United States KW Property Management, LLC Full timeJob DescriptionJob DescriptionAs a team member of KW PROPERTY MANAGEMENT & CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to...
-
Production Administrative Assistant
2 months ago
Fort Myers, United States Groundworks Full timeJob DescriptionJob DescriptionAlpha Foundation Repair, A Groundworks Company, specializes in helping homeowners with their foundation repair, basement waterproofing, crawl space encapsulation, and concrete needs. Our top priority is providing high-quality home repair solutions and personalized service across the Nation. With fully trained technicians,...
-
Administrative Assistant
2 months ago
Fort Myers, United States Lutheran Services Florida Full timeLutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is looking for a talented Administrative Assistant who wants to make an impact in the lives of others. Purpose & Impact: The purpose of the Administrative Assistant is to provide administrative and program support to the assigned...
-
Administrative Assistant
4 weeks ago
Fort Myers, United States Titan Law, PLLC Full timeJob DescriptionJob DescriptionAre you an organized and energetic individual looking to thrive in a fun and laid-back work environment? We are seeking a dynamic person to join our team! Our company culture is far from the typical law firm atmosphere – we prioritize a collaborative and enjoyable workplace.Responsibilities:Draft correspondences and other...