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HR Administrative Assistant

2 months ago

Fort Myers, United States WTW Full time

TRANZACT is hiring an Administrative Assistant at our Fort Myers office

Summary of Position

The Administrative Assistant supports sales center daily operations as well as the human resources team. This position reports to the HR Generalist and also heavily supports the Sales Director.

Responsibilities:

  • Help facilitate a fun and high energy employee centered work environment

  • Complete general receptionist duties including greeting visitors and staff, opening mail, answering telephones and handing packages

  • Provide great customer service support to employees, vendors and visitors

  • Assist HR with various tasks including greeting applicants, helping with paperwork and coordinating interview schedules

  • Coordinate and support recruiting and hiring events

  • Ensure the facility is clean, office supplies are replenished, and maintenance issues are coordinated swiftly

  • Assist with employee paperwork, filing, data entry, document creation

  • Assist with recognition and special site events

  • Coordinate visitor and staff meetings, lunches and special requests

  • Assist the HR Team and management with administrative needs and special projects as assigned

  • Complete other duties as assigned by HR Associate or others

Qualifications:

  • Excellent and professional verbal and written communication skills

  • Extreme organizational skills

  • Knowledge of Microsoft Office (Outlook, Excel, Word, etc.)

  • Ability to anticipate challenges and problem-solve

  • Flexibility to change direction quickly, without getting lost

Supervisory Responsibility:

  • This position will not have any supervisor responsibility

Required and/or Preferred Education and Experience:

  • High School diploma or GED required, some college preferred

  • At least 2 years of experience in an administrative or office management role

  • Experience in a fast-paced environment preferred

Position Type/Expected Hours of Work:

  • This is a full-time position

  • Days and hours of work are typically Monday through Friday from approximately 8am to 4:30pm

  • Hours can average 45-60 per week and are heavily affected by the sales agent recruiting cycle