Executive Office Assistant

1 month ago

Dallas, United States United Texas Bank Full time
Job DescriptionJob DescriptionUnited Texas Bank is a Dallas-based Texas business bank focused on providing creative solutions to help our clients achieve financial success. The strength of UTB is based on our ability to listen and react to our customer’s needs in a timely, personal, and professional manner.

We have an immediate opening for an Executive Office Administrator to join our team. The Executive Office Administrator is a highly dynamic role providing full administrative day-to-day support to the Chief Executive Officer. This position also serves as the Board of Directors Secretary.

The Executive Office Administrator is critical in the day-to-day operations of the Bank serving as a point of contact for the executive team, business partners, and leadership team. This role requires the highest level of confidentiality, strategic thinking, planning, and adaptability.  This position offices onsite at our north Dallas headquarters.

What You'll Do:

Executive Support
  • Proactively manage meetings, communications, and administrative tasks including calendaring, travel arrangements, expense reports, meeting follow-up, etc. 
  • Anticipate pre-meeting needs by conducting research, preparing presentations and reports, and ensuring relevant documentation is accessible.
  • Ensure the executive team is well prepared and briefed prior to each engagement to maximize meeting time and presence.
  • Participate in meetings as requested.
  • Prepare and deliver professional and grammatically correct communication.
  • Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the executive team’s priorities and initiatives.
  • Work closely with other individuals in the Bank to facilitate communication and ensure timely and efficient information flow.
  • Build and foster working relationships within the executive team and across the organization.
  • Assist with various projects and to-do items.
  • Independently conduct follow-ups to ensure timely completion of tasks.
  • Utilize project management skills in leading assigned projects to completion.

Board of Directors and Bank Committees Support
  • Serve as the primary contact for all Bank Board of Directors and Board Committee members.
  • Coordinate all onsite and virtual meeting arrangements for Board related meetings.
  • Prepare all Board related meeting agendas, presentations, reports, and other materials as needed.
  • Record detailed, accurate, and grammatically correct meeting minutes for all Board related meetings.
  • Establish and maintain a well-organized virtual filing system for all Board related meetings, director and officer information, as well as any pertinent and relevant Board related information.
Your Qualifications:
  • Minimum of two (2) years’ experience supporting executives or professionals
  • Banking experience highly preferred
  • Paralegal experience/certification a plus
  • Bachelor’s degree desired
  • Proficient in Microsoft Office programs with an emphasis on Excel, PowerPoint, and Word
  • Ability to maintain high levels of confidentiality
  • Superior written and verbal communication skills
  • Professional and respectful demeanor
  • Excellent project management skills
  • Strong attention to detail
  • Ability to adapt in a dynamic environment

UTB Employee Benefits
As a full-time UTB employee you’ll enjoy an array of benefits including a generous Paid Time Off allowance available for use during your first year along with a rich paid holiday schedule. We also offer our employees a selection of other benefits including:
  • Medical
  • Dental
  • Vision
  • 401k
  • 401k Match
  • Telehealth - Employer Provided
  • Health Reimbursement Arrangement (HRA)
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • Prescription Discount
  • Life Insurance – Employer Provided
  • Supplemental Life - Voluntary
  • Short-term Disability
  • Long-term Disability
  • Discount Legal Services
  • Discount ID Theft Protection Services
UTB is an equal opportunity employer. Qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 

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