Executive Assistant

7 days ago

Dallas, United States FB Society Full time

FB Society is growing


The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEOs, CFO and CMO in facilitating the efficient operation of the organization.


What We Offer

  • Very competitive salary and benefits.
  • Team focused. Teammates and leadership are there to assist when you need help.
  • Open-door management style: we welcome feedback in all areas.
  • An entrepreneurial spirit, fast paced environment.

Themed events throughout the year, with friendly competitions and prizes


Responsibilities

  • Maintain the Executive Teams appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
  • Assists the Executive Team with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas.
  • Assists and supports the Executive Team in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
  • Works closely and effectively with the Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
  • Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
  • Notify Executive Team of important dates such as employee birthdays and anniversaries.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Plan, coordinate, organize and help at various company meetings, events, and celebrations.
  • Receive and sort daily email, filing appropriate documents accordingly.
  • Maintain inventory of the company’s supplies, reordering as needed.
  • Be easily accessible for after-hour travel, scheduling, and other needs.
  • Pick up deliveries and run errands as needed for the Executive Team.


Requirements

  • Bachelor's Degree preferred.
  • A minimum of 4 years office experience.
  • Must be proficient with Microsoft Office, Word, and Excel, PowerPoint.
  • Highly organized and self-motivated.
  • Excellent verbal and written communication skills.
  • Detail-oriented and good time management skills and ability to prioritize work.
  • Demonstrates ability to take initiative, anticipate need sand exercise independent/sound judgment.

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