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Administrative Services Director

4 months ago

Shreveport, United States Human Learning Systems Full time
Job DescriptionJob Description

Position Title: Administrative Services Director
Location: Fred G. Acosta Job Corps Center Tucson, AZ
Reports To: Center Director

The Finance and Administration Director position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and basic skills (academic) training and job placement assistance to program eligible youth ages 16-24.


Summary of Duties: Responsible for management and oversight of the Accounting, Property and Purchasing, Information Technology, Wellness and Maintenance departments. Ensures all areas of oversight are compliant with DOL/Company policy to ensure effective and cost-saving budget/resource management and accountability of Center assets and funds.

Description of Duties:

  • Adheres to and enforces all Center, Human Learning Systems, and Department of Labor policies and procedures, including but not limited to: Federal Acquisition Regulations, Federal Register, Policy and Requirements Handbook, Standard Operating Procedures, etc.
  • Manages and controls Center resources to ensure cost effectiveness and contractual compliance.
  • Develops Center's operational budget to meet program objectives.
  • Provides oversight and control of capital funding and expenditures, coordinates financial management activities with Director Team and accurately reports financial activities to the Government and the Company per policies and procedures.
  • Oversees the procurement activities for the Center, with direct responsibility for development, management and administration of subcontracts.
  • Develops and manages Center administrative policies, procedures and services that are efficient and support student and staff performance through planning, staffing, scheduling, evaluation and budget control.
  • Ensures effective maintenance and appearance of the facilities through establishment of effective Program Management and corrective maintenance systems, weekly conduct of CTST/Maintenance Coordination activities and timely acquisition and utilization of capital funds.
  • Fills staff vacancies in a timely manner.
  • Effectively motivates, empowers and requires staff to perform his/her job responsibilities.
  • Employs sound time-management and delegation skills.
  • Establishes budget and cost controls for the Center.
  • Monitors spending and funding status of the contract, establishing short and long term plans to ensure optimum allocation of resources.
  • Negotiates contracts with vendors and partners on behalf of the Center.
  • Analyzes data, develops and submits accurate and timely reports, remediation plans, strategic plans, surveys, etc. to the Center Director and HLS Corporate Office.
  • Ensures compliance in all areas of finance, maintenance, property, purchasing, wellness, etc.
  • Directs acquisition and purchasing in accordance with HLS and Job Corps policies and guidelines.
  • Plans, organizes and controls the use of overtime and on-call staff to ensure compliance with Center and Human Learning Systems policy and procedures.
  • Holds staff accountable for producing quality work; develops staff for career progression and coaches, counsels or disciplines staff that fail to meet goals.
  • Provides required/supplemental training for new and current employees.
  • Motivates and manages staff to work effectively; creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns.
  • Develops productive linkages within the community for education, employment, Career Technical Training and Work Based Learning.
  • Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with elected officials.
  • Shows respect and courtesy to students and holds them accountable for their actions and behavior.
  • Provides services for students and ensures that quality is maintained and student needs are met.
  • Pursues improvement and enhancement of requisite services.
  • Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
  • Provides quality and timely information to Department of Labor / Human Learning Systems, when requested.
  • Effectively articulates thoughts and ideas.
  • Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions.
  • Follows up to ensure prompt/appropriate action is needed and that problems are in fact, corrected.
  • Works in partnership with staff from all departments to ensure effective supervision and services are provided to students.

Education and Experience:

  • Bachelor's Degree in Business Administration or related field, or a minimum of five years management experience with a substantial experience in finance/budgeting.
    *Department of Labor approval required.

Certifications/Licenses:

  • Valid state driver’s license
  • CPR/First Aid certifications

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.