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Administrative Assistant

2 months ago

Sacramento, United States Law Offices of Bradford & Barthel, LLP Full time
Job DescriptionJob Description

The Law Offices of Bradford & Barthel, LLP is seeking an experienced and knowledgeable administrative assistant who is highly organized, detail-oriented, professional, reliable and able to efficiently multitask.

Job Summary:

Responsible for providing administrative support to two senior attorneys.

Duties and Responsibilities:

  • Writing and distributing emails for multiple accounts
  • Managing the calendars of two attorneys
  • Organizing and scheduling appointments, meetings, events, client visits including coordinating executive travel arrangements and ensuring deadlines are met
  • Maintaining a diary system
  • Taking incoming calls for attorneys and assist clients where needed
  • Preparing reports, presentations and other documents including meeting minutes
  • Works closely with attorneys and other staff to complete clerical assignments and projects
  • Maintain contact lists

Benefits:

  • Hybrid schedule negotiable
  • Vacation/Sick Time
  • Medical/Dental/Vision
  • 401(k)
  • Health Savings Plan
  • Life insurance policy
  • Short term/long term disability benefits
  • Remotely accessible user-friendly web-based applications (case management, billing and legal research tools)

Required Competency:

To Perform this job successfully, an individual should demonstrate the following:

  • Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how the job relates to others; uses resources effectively.
  • Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
  • Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
  • Customer Service - Responds promptly to client needs; responds to requests for assistance; meets commitments.
  • Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience: Past clerical/administrative experience

Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills: Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: To perform this job successfully, an individual should have knowledge of Database software and Word Processing software. Microsoft Office Suite experience required