Accounts Payable Associate

4 weeks ago

Jacksonville, United States IQ Fiber Full time
Job DescriptionJob Description

The Internet is now the heartbeat of our home, but too often internet service is frustrating and unreliable.  IQ Fiber was created to offer 100% fiber-optic fast internet, transparent pricing, and attentive customer service to deliver a Smarter internet experience.  As part of the rapidly growing IQ Fiber team, your contributions will directly affect our success.  Your work matters here. 

We're looking for energetic, collaborative, and customer-focused talent with the ability to proactively move our business forward. In return, you'll find a place where your voice matters. You'll find a team who works hard and has fun. And, if you're like us, you'll know you made a Smarter career choice.

Position Summary:
IQ Fiber is seeking a diligent and detail-oriented Accounts Payable Associate to oversee the invoicing process, facilitate purchase transactions, and provide accounts administration support. The successful candidate will work closely with contractors, coordinators, and various team members to resolve invoicing discrepancies, manage purchase orders, and process payments, while also assisting the Finance and Accounting team with daily administrative functions.

This is an in-office role located at our Jacksonville, FL headquarters.

Essential Duties and Responsibilities:
  • Review invoices, match them with production verification reports and collaborate with contractors and coordinators to resolve any discrepancies.
  • Manage purchase orders in the NetSuite accounting system.
  • Work closely with the VP of Outside Plant to address purchase order overages, determine next steps, or create change orders.
  • Create labor purchase orders.
  • Process invoices, ensuring timeliness, accuracy and proper coding.
  • Upload labor details into NetSuite to work order assets.
  • Handle and resolve any issues related to vendor payments.
  • Compares purchase orders, prices, and terms of payment.
  • Reviews contracts against invoices to ensure compliance.
  • Communicate with vendors to resolve any purchase order, contract, invoice, or payment discrepancies.
  • Ensure all company capitalization and purchase order policies, approval workflows, and internal controls are adhered to.
  • Collect and maintain vendor tax documentation and assist in annual 1099 reporting.
  • Maintain accurate and up-to-date accounts payable records in accordance with accounting standards.
  • Monitor accounts payable aging reports and reconcile balances across ERP and A/P automation systems.
  • Assist with month-end closing activities related to accounts payable, including reconciliations and accruals.
  • Assist with internal and external audits and prepare PBC (provided by client) documentation and schedules as requested.
  • Perform ad hoc analyses and reporting to assist the accounting team in the development of budgets and forecasts.
  • Other duties as assigned.
Qualifications:
  • High school diploma or equivalent; associate degree in a related field preferred.
  • At least two years of experience in a similar role, preferably within the construction or telecommunications industry.
  • Proficiency with accounting systems, particularly NetSuite and vendor bill management software.
  • Strong attention to detail and accuracy in managing financial documents.
  • Excellent organizational and time management skills.
  • Ability to collaborate effectively with cross-functional teams.
  • Strong communication skills, both written and verbal.
  • Basic understanding of financial principles and accounting standards.
  • Ability to handle confidential information with integrity.
  • Proficient in Microsoft Office Suite, particularly Excel.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and prioritize tasks effectively.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

IQ Fiber is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 

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