Accounts Payable Supervisor

4 weeks ago


Jacksonville, United States Teckrez LLC Full time
Job DescriptionJob Description

Job Title: Accounts Payable Supervisor

Reporting to: Accounting Manager

 

Job Summary:

The Accounts Payable Supervisor is responsible for overseeing the accounts payable department and ensuring the accurate and timely processing of vendor invoices and payments. This role requires a detail-oriented individual with strong leadership skills and a commitment to maintaining excellent relationships with vendors and internal stakeholders. The ideal candidate will have a thorough understanding of accounts payable processes and will be able to implement strategies to improve efficiency and accuracy.

 

Key Responsibilities:

1.     Vendor Relations:

o    Lead vendor onboarding and payment registration with Corpay.

o    Maintain positive relationships with vendors and resolve any payment issues or discrepancies.

o    Negotiate payment terms with vendors to optimize cash flow.

2.     Invoice Processing and Payments:

o    Oversee the processing of vendor invoices, ensuring accuracy and compliance with company policies.

o    Ensure timely and accurate payment of vendor invoices.

o    Collaborate with procurement and other departments to resolve discrepancies and vendor inquiries.

o    Manage the payment cycle activities, including preparation and execution of weekly corpay runs and international wire transfers.

3.     Financial Reporting and Analysis:

o    Prepare and analyze accounts payable reports and metrics.

o    Assist with month-end closing activities and account reconciliations.

o    Collaborate with other departments to ensure accurate financial reporting

4.     Compliance and Internal Controls:

o    Ensure compliance with internal controls, policies, and procedures.

o    Develop and implement accounts payable policies and procedures to improve efficiency and accuracy.

o    Ensure compliance with all regulatory requirements and tax laws.

5.     Supervision and Management:

o    As the accounts payable team grows be able to lead and manage the team, including hiring, training, and evaluating staff performance.

o    Delegate tasks and responsibilities effectively to ensure efficient workflow.

o    Provide ongoing coaching and development opportunities to team members.

6.     Process Improvement:

o    Identify opportunities for process improvements and implement best practices.

o    Lead or participate in special projects to enhance the accounts payable function.

7.     Technology and Systems:

o    Oversee the use and maintenance of accounts payable systems and software.

o    Collaborate with IT to resolve any system issues and implement upgrades as needed.

 

Qualifications:

·         Bachelor’s degree in Accounting, Finance, or a related field.

·         5+ years of experience in accounts payable, with at least 1 year in a supervisory role.

·         Strong understanding of accounts payable processes and best practices.

·         Experience with ERP systems and accounts payable software (e.g., SAP, Oracle, QuickBooks).

·         Excellent leadership and team management skills.

·         Strong analytical and problem-solving abilities.

·         Excellent communication and interpersonal skills.

·         High level of attention to detail and accuracy.

·         Ability to work under pressure and meet deadlines.

 

Preferred Qualifications:

·         Experience in the distribution or manufacturing industry.

·         Knowledge of regulatory requirements related to accounts payable, including sales tax and use tax.

 

Salary and Benefits:

·         Competitive salary and bonus based on experience and qualifications.

·         Comprehensive benefits package including health and retirement plans.

·         Paid time off and holiday pay.

·         Opportunities for professional development and career advancement.



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