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Accounts Payable Specialist

4 months ago

Euless, United States LANGAN HOLDINGS LLC Full time
Job DescriptionJob Description

Location: Euless, Texas

Status: Part Time

Position Overview: Accounts Payable Specialist As an Accounts Payable Specialist, you will ensure the accurate and timely processing of invoices, maintaining the integrity of financial records, and supporting the financial operations of our growing organization.

Day-To-Day

  • Enters new vendor payable information into accounting software system and paperless AP system. Ensures all required documentation, such as W-9’s are on file as well as determining if they are a 1099 vendor.
  • Set up Vendor direct deposit information.
  • Enters invoices into Paperless AP System and exports data into accounting software for payments.
  • Responsible for full cycle AP process, entering invoices and making payments to vendors for all company business.
  • Enters appropriate general ledger account codes according to budget.
  • Prints checks and completes mailing process of same.
  • Prints and uploads Vendor ACH payments into banking system.
  • Reconciles vendor statements, research and corrects discrepancies.
  • Assists with month end AP Accrual.
  • Maintains digital files & documentation for accounting software and paperless software.
  • Maintains paperless software and keeps updated in coordination with accounting software.

Key Responsibilities:

  • Invoice Processing: Verify approval on all invoices and check requests, accurately code them to the correct accounts, and initiate payments following established procedures.
  • Account Management: Address discrepancies by investigating information from purchases, receipts, and vendors, and make necessary adjustments.
  • Vendor Relations: Update and maintain the vendor database, audit employee expense reports, and reconcile vendor statements.
  • Financial Reporting: Maintain accurate records, prepare reports, assist in monthly and yearly closings, and support 1099 preparation.

Qualifications

  • High school diploma or equivalent is required.
  • 1-2 years in accounts payable.
  • Experience in Microsoft Dynamics, Business Central a plus.
  • Skill and ability in the use of a personal computer and software applications (e.g. Microsoft Word, Excel, Access, PowerPoint, etc.) with strong Excel skills.
  • Must have strong organizational skills and the ability to maintain detailed records.
  • Ability to work independently with little supervision.
  • Ability to multi-task effectively, and work efficiently in a team environment.