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Administrative Assistant

4 months ago

Pleasanton, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

As an Administrative Assistant, you will support the office with clerical duties by performing routine tasks and providing assistance with projects. The ideal candidate would bring construction industry experience or a project administrative background.

Responsibilities:

  • Support project team personnel with general clerical duties, ensuring office functions run smoothly.
  • Maintain various logs using electronic systems as well as local files.
  • Correspond with clients, subcontractors and vendors regarding submittals, RFIs Report upcoming weather forecast to project team and crews.
  • Coordinate subcontractor insurance renewals.
  • Track and upload safety documents.
  • Assist with assembling documents, copying, mailing, etc.
  • Manage inventory and place orders for office supplies and food & beverage as needed.
  • Reserve meeting rooms and coordinate travel accommodations as needed.
  • Contribute to the success and functionality of the office by being flexible and willing to assist where needed.
  • Perform other tasks as assigned.

Qualifications:

  • Two years in an administrative role, preferably in the construction industry.
  • Proficient in computer programs, such as Microsoft Office, specifically Excel and Word. Ability to learn new programs if needed.
  • Able to balance routine tasks and one-off projects.
  • Strong verbal and written communication skills. Able to communicate with internal and external personnel of all levels.
  • Able to work in team and independent settings.
  • Work with a positive attitude and remain flexible as priorities change.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.