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Executive Assistant
2 months ago
A Global Entertainment Company is Looking to Hire an EXECUTIVE ASSISTANT for a ONE YEAR HYBRID (ONE DAY WFH) W2 CONTRACT - APPLY TODAY
**CANDIDATE MUST BE LOCAL TO NYC AS THIS IS A MOSTLY IN OFFICE ROLE**
$$: $35-46/hr. DOE
The Executive Assistant for the company's Ad Sales team provides key administrative and sales support to a group of Senior Vice President / Vice President Executive Leaders. This role is responsible for day-to-day coordination of internal and external events for the SVP(s) and teams, scheduling conference room meetings, booking varying travel arrangements, and overall cross-department collaboration within the Ad Sales team to help facilitate fulfillment on departmental needs related to but not limited to marketing, ticketing, sales communications and purchasing. Additional support can involve ticket allocations, designing/editing sales materials, processing expenses and IT troubleshooting.
RESPONSIBILITIES:
- Immerse yourself in the mission by staying updated through relevant newspapers and trade journals.
- Prepare regular reports, summaries, and take ownership of ad hoc projects.
- Create detailed, multi-city travel itineraries, considering time zones, delays, and fatigue.
- Collaborate effectively with senior executives and other support professionals, ensuring smooth interactions.
- Optimize your leader’s schedule, accounting for travel time and strategic priorities.
- Adapt to emergencies by swiftly rearranging the schedule and managing calendar changes.
- Schedule and coordinate meetings, video calls, and conference rooms.
- Handle highly confidential and sensitive information with discretion.
- Draft correspondence, manage large purchase orders, vendor contracts, and process expense reports.
- Assist with onboarding new employees and provide mentorship to other support professionals.
- Plan and support large-scale events, as well as smaller team activities.
- Partner with executive support professionals to maintain effective communication across the team.
- Provide general office support and manage supplies as needed.
REQUIREMENTS:
- Minimum of 5 years supporting C-Suite executives (VP+) or equivalent experience.
- High school diploma required; bachelor’s preferred.
- Exceptional written and verbal communication skills, including flawless grammar and a rich vocabulary.
- Ability to multi-task and prioritize deadlines and deliverables effectively.
- Strong proficiency with computers, phones, office equipment, and mastery of Microsoft Office, SAP, Confluence, Concur, and Windows.
- Ability to stay calm and composed under pressure.
- High emotional intelligence (EQ) to build relationships and foster collaboration.
- Absolute reliability in handling confidential information.
- Genuine desire to assist leaders and colleagues, always willing to go the extra mile.
- Flexibility in your schedule, with a commitment to work/life balance, but available when needed.
- Strong organizational skills and meticulous attention to detail.
- Professional demeanor with a positive, can-do attitude.
A Global Entertainment Company is Looking to Hire an EXECUTIVE ASSISTANT for a ONE YEAR HYBRID (ONE DAY WFH) W2 CONTRACT - APPLY TODAY
**CANDIDATE MUST BE LOCAL TO NYC AS THIS IS A MOSTLY IN OFFICE ROLE**
$$: $35-46/hr. DOE
Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
