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Office Administrator

2 months ago

Chicago, United States New America Full time
Job DescriptionJob Description

New America Chicago seeks a focused, self-starting contractor to support our back office functions.  This person will help with record-keeping and a variety of administrative tasks. This role will include working collaboratively with other teams and programs. Ideally, the contractor must live in the Chicago area.

  • This contractor will play a vital role in keeping New America Chicago’s back office organized and fulfilling essential administrative and basic bookkeeping tasks, helping to ensure things run smoothly for CivicSpace participants.
  • Contractor will average 20-40 hours per month. If amenable to both parties, additional work and hours may be made available.
  • New America will provide an hourly rate of $35 per hour .
  • This does not include benefits.

Responsibilities:

Contractor’s work will include the following:

  • Providing administrative support to New America Chicago and CivicSpace projects and events to keep the office running smoothly and ensuring our records are accurate. Including but not limited to:
    • Tracking receipts, completing, and filing expense reports
    • Preparing paperwork and receipts for research participant incentives
    • Making travel arrangements
    • Logging data in spreadsheets and checking for errors
    • Updating financial records and checking for errors
  • Clerical assistance for the team, such as finding contact information for local nonprofits, compiling policymaker mailing lists, managing filing, and AirTable spreadsheet upkeep.
  • Organize and coordinate logistics for community meetings and events including ordering catering, finding and booking locations, arranging for advertising to recruit participants, logging attendance, and handling incentives.

Qualification, Skills and Abilities:

  • Well-organized, independent work style with a strong work ethic
  • Reliable and detail-oriented.
  • Work efficiently and independently.
  • Willing to jump in and work steadily to complete detail-oriented projects, quickly.
  • Demonstrates a collaborative spirit and friendly approach in working with team members.
  • Strong math and record-keeping skills.
  • Comfort using and/or willingness to learn how to use G-Suite, AirTable, and other technologies is essential.
  • Past experience desired: accounting, bookkeeping, office management, business administration, finance.

How to apply:  Submit a cover letter and resume. Applications are reviewed on a rolling basis, so early submissions are recommended.
 

Please, no phone calls or emails.

New America is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization, thereby creating a culture that allows us to better serve our clientele, our employees, and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination. 

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