Office Assistant Receptionist

1 month ago

Los Angeles, United States Private Full time
Job DescriptionJob Description

GENERAL DESCRIPTION OF DUTIES: As the main telephone operator, this position answers all incoming telephone calls, directs calls, takes, and forwards messages. Greets all visitors, vendors, clients in a professional manner, ensuring that they sign into the facility correctly according to company protocol. Prepares outgoing mail as needed and sorts and distributes incoming mail. General, light clerical duties as assigned. This individual must maintain a positive work atmosphere by behaving and communicating in ways that foster good relationships with vendors, customers, co-workers and supervisors, while achieving and enhancing performance standards.

 

ESSENTIAL JOB FUNCTIONS:

  • Answer incoming phone calls promptly and courteously, routing callers to proper department or individual.
  • Monitor front desk: ensure that visitors sign in, wear visitor badge and understand security and sanitation policies that will affect them during their visit; handle all solicitors and scan visitor logs.
  • Assist other departments when needed.
  • Prepare outgoing mail, including special requirements such as certification, Fed Ex, etc., and call for pick up as needed.
  • Order postage and mailing supplies as needed.
  • Receive, sort and distribute incoming /outgoing mail.
  • Follow procedures for opening and closing the main entrance to the facility.
  • Train other company and temporary employees on receptionist duties and switchboard operation for back up on breaks and in the event of absence.
  • Distribute and keep track of internal office supplies.
  • Must have regular, punctual attendance.
  • Perform all other duties as assigned.

This description reflects the principal functions of the job for the purpose of job evaluation. It should not be construed as a detailed description of all work requirements of the job, nor shall be construed as giving exclusive responsibility for functions described.

REQUIREMENTS:

  • Pleasant, courteous telephone voice and manner.
  • Professional grooming and dress consistent with business-like corporate image.
  • High school diploma.
  • One year of experience as a telephone receptionist in an office environment.
  • Must report to any company facility as needed.
  • Good working knowledge of Microsoft Office Suite (Excel, Outlook, Word)

***THIS IS A TEMP to HIRE POSITION***

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