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Front Office Administrator

2 months ago

Seattle, United States TRF Pacific, LLC Full time
Job DescriptionJob Description

TRF Pacific, LLC, a development and property management firm, is seeking an enthusiastic and organized individual to join our small hardworking team. This is a full-time in office position in our Seattle office (Belltown).

Responsibilities:

  • This position performs a variety of administrative functions, including being the first point of contact with clients, tenants, and business partners
  • Answer the door, greet visitors, and inform staff when they have a guest waiting for them
  • Reliably answer the main company phone line, provide any necessary information, and direct callers to the appropriate parties
  • Open, sort, and distribute mail and incoming faxes daily in accordance with the distribution protocols
  • Under supervision of office manager, order supplies, maintain appropriate inventory, and restock and organize as needed
  • Prepare outgoing shipments via various mailing methods
  • Receive incoming shipments and distribute in a timely manner to appropriate staff
  • Various office maintenance duties including but not limited to ensuring conference rooms are tidy and ready for use; daily tidy of the kitchen/breakroom; water, fertilize, and dust office plants regularly
  • Accounting assistance include coding incoming checks for deposit, code reoccurring utility invoices for payment, and filing support for processed invoices and deposits
  • Support and assist all staff with various overflow tasks as needed
  • Maintain TRF databases with current tenant information
  • Assist the office manager in maintaining organization of filing systems, both hard copy and digital files

We are looking for a candidate who has the following attributes:

  • Ability to attend work reliably
  • A ready smile and a pleasing disposition
  • Good time-management skills, with the ability to get work done without a lot of oversight or direction
  • Strong work-ethic
  • The ability to learn quickly
  • A willingness to ask questions
  • Ability to take direction well and from multiple team members
  • The ability to collaborate and work well with our entire team
  • Great attention to detail and integrity in work
  • Excellent customer service and ability to help clients
  • Experience with receptionist duties including answering phones and greeting clients
  • Multi-tasker, strong aptitude to understand real estate/financial documents a plus.
  • Strong general administrative skills (Microsoft Office skills, typing, organization, etc.)
  • Must be fully vaccinated and boosted

Benefits:

  • Competitive insurance package (full medical, dental, and vision)
  • 401K Employer Contribution
  • Generous PTO
  • Parking space or transit pass provided

 

Company DescriptionTRF Pacific, LLC is a veteran-owned Real Estate Development and Property Management company operating since 1975. TRF Pacific, LLC works in commercial real estate, condominium association management, and residential property management. We have managed and developed commercial shopping centers and office buildings all over the Pacific Northwest. Some of our commercial spaces we manage span from North Seattle, down to Puyallup, in addition to a few National buildings in California and Alaska. We are a company of less than 50 employees with our office located at Belltown, Seattle.Company DescriptionTRF Pacific, LLC is a veteran-owned Real Estate Development and Property Management company operating since 1975. TRF Pacific, LLC works in commercial real estate, condominium association management, and residential property management. We have managed and developed commercial shopping centers and office buildings all over the Pacific Northwest. Some of our commercial spaces we manage span from North Seattle, down to Puyallup, in addition to a few National buildings in California and Alaska. We are a company of less than 50 employees with our office located at Belltown, Seattle.