Administrative Assistant

1 month ago

Norfolk, United States 1st Choice, LLC Full time
Job DescriptionJob Description

We are seeking a highly motivated and organized individual to join our client's team as a Receptionist in the Division of Administration & Finance (A&F) . In this role, you will be the first point of contact for visitors, faculty, and staff seeking assistance from the A&F departments. You will play a crucial role in creating a welcoming and efficient environment while providing essential administrative support to the division.

Responsibilities:

  • Greet visitors and answer phone calls: Provide warm and professional first impressions to all visitors, answer phone inquiries accurately and efficiently, and direct calls to the appropriate personnel.
  • Manage the reception area: Maintain a clean, organized, and professional environment, ensure adequate supplies are stocked, and manage visitor flow.
  • Provide administrative support: Assist staff with various administrative tasks, including filing, photocopying, data entry, and scheduling appointments.
  • Process mail and deliveries: Sort and distribute incoming mail and packages to the appropriate departments, handle outgoing mail and deliveries according to university procedures.
  • Calendar management: Assist with scheduling meetings and maintaining accurate calendars for A&F staff.
  • Travel and expense support: Assist with processing travel reimbursements and expense reports as needed.
  • Special projects: Assist with special projects assigned by the A&F Director or other staff members.
  • Adhere to university policies and procedures: Ensure compliance with all university policies and procedures relevant to the A&F division.


Location: Norfolk, VA
Work Schedule: Monday- Friday 8AM-5PM; 100% Onsite

Qualifications:

  • High school diploma or equivalent required
  • Minimum of 2 year of experience in a fast-paced office environment.
  • Excellent communication, interpersonal, and organizational skills.
  • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize effectively.
  • Discretion and professionalism in handling confidential information.
  • Positive and friendly attitude with a commitment to providing excellent customer service.

1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

If you require reasonable accommodation during the application process, please notify us by emailing recruiter@1stchoicegov.com. We are committed to working with you to meet your needs. 

Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.

At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.Company Description1st Choice is a professional management consulting firm with more than two decades of experience delivering innovative consulting, technology, and staffing solutions to federal and commercial organizations throughout the United States.\r
\r
At 1st Choice we embrace diversity of humanity and all it brings to creating an innovative environment. 1st Choice exhibits a compelling workplace through its ethically driven team and diverse academic backgrounds the staff delivers to the organization. We take pride in hiring staff that offers world-class service to support government agencies, corporations, and non-profit organizations nationwide.

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