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Administrative Assistant

2 months ago

Detroit, United States CrossFire Group Full time
Job DescriptionJob Description

Under the general direction of the Controller, the Accounting Administrative Support role involves a variety of essential tasks to support the Accounting Department. The successful candidate will manage administrative duties, process invoices, maintain records, and provide exceptional customer service to internal and external clients.

This is a 6 month Contract Role. 

Key Responsibilities:

  • Answer telephone calls promptly and professionally, directing customers to the appropriate contact or addressing their needs directly.
  • Prepare, copy, scan, fax, electronically store, and file documents per the Accounting Department procedures.
  • Ensure proper record retention for Accounting Department documents.
  • Process invoices and manage vendor accounts as requested.
  • Process and distribute mail to the appropriate departments/employees.
  • Attend training and meetings as assigned.
  • Provide exceptional customer service to internal and external customers.
  • Provide administrative support to department employees as directed.
  • Perform additional duties as assigned by the Controller or designee.

Essential Job-Related Skills:

  • Ability to prioritize workload and meet established deadlines.
  • Proficiency in Microsoft Outlook, Excel, and Teams.
  • Ability to maneuver through various software programs simultaneously.
  • Proficiency in using search tools, browsers, email, attaching files, scanning, and faxing.
  • Strong oral and written communication skills.
  • Ability to communicate effectively and courteously with all internal and external customers.
  • Ability to work independently with sound judgment and discretion.

Essential Physical Demands:

  • Ability to lift, handle, and carry materials, equipment, and supplies up to 20 pounds.
  • Ability to sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours.
  • Coordination necessary to operate computers and office equipment.

Essential Communication Skills:

  • Ability to read and interpret documents and a variety of printed and computer material.
  • Ability to write routine reports and correspondence.
  • Effective verbal communication and active listening skills.
  • Ability to establish and maintain effective working relationships.
  • Ability to follow written and verbal communications.
  • Exercise independent judgment and maintain confidentiality.
  • Ability to balance multiple projects.

Essential Mathematical Skills:

  • Perform basic arithmetic operations including addition, subtraction, division, and multiplication.

Essential Interpersonal Skills:

  • High sense of integrity and ethics.
  • Punctual, reliable, and dependable.
  • Trustworthy and goal-oriented.
  • Adaptable to change and detail-oriented.
  • Service-focused and team-oriented.
  • Desire for continuous improvement and ability to accept performance feedback.

Essential Reasoning Ability:

  • Remain calm in a demanding environment and assist a diverse blend of people.
  • Solve practical problems in a variety of situations.
  • Interpret instructions furnished in written, oral, diagram, or schedule form.

General Requirements:

  • The above statements describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties. Other duties may be assigned by the Controller or designee.

Education and Experience Required:

  • High School Diploma required.
  • Previous experience in similar functions is preferred.

Hours of Employment:

  • Normal hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with potential modifications as needed by department operations.

Compensation:

  • Salary range is $42K commensurate with skills and experience.
Company DescriptionUsing the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (“CrossFire”) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest.

Since our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.Company DescriptionUsing the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (“CrossFire”) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest.\r
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Since our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.