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Legal Administrative Assistant

2 months ago

Tampa, United States Ascension Global Staffing & Executive Search Full time
Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a full-time experienced Legal Administrative Assistant for its client's Tampa office. The LAA will perform a wide variety of legal administrative duties. Major duties include providing comprehensive and efficient administrative and secretarial support, preparing, and editing the correspondence of legal documents, and calendar management to include scheduling court appearances and depositions.

Qualified candidates must possess a minimum of 3 years of experience as a legal administrative assistant with a focus on Litigation and Commercial Real Estate Law.

Essential Duties and Responsibilities:

  • Experience in E-filing documents with Federal and Florida State Courts
  • Scheduling of Court appearances and depositions; calendaring same
  • Assist team in drafting, proofreading, redacting, and editing (i.e., “redline”) various documents and contracts for correct spelling, grammar, punctuation, format, and content.
  • Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
  • Assist with the organization of client materials and attorney work product within our document management system
  • Review and edit pre-bills, and ensure they are ready for attorneys’ review and approval
  • Ensure that the clients’ billing requirements are correctly set up
  • Input and edit attorneys’ time
  • Maintain attorneys’ client contact information
  • Submission of new business intake and assist with running conflict checks, opening and closing of client matters
  • Perform administrative duties, such as client file management, general correspondence, expense reports, check requests, etc.
  • Efficiently and thoroughly understand how to use all necessary Firm software
  • Schedule appointments and meetings and keep appointment calendars for the candidate’s team of attorneys
  • Assiduous telephonic follow-up communications

Essential Knowledge, Skills, and Abilities:

  • Excellent communication skills – written and oral
  • Strong organizational and time management skills
  • Detail oriented
  • Client service oriented
  • Advanced knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint with aptitude to learn other systems/programs. Experience in iManage (FileSite/DeskSite) is a plus
  • Advanced Adobe Professional and Adobe Acrobat
  • Ability to file documents in State and Federal courts
  • Strong analytical skills
  • Ability to multi-task work well under pressure and meet deadlines
  • Ability to work independently and as a team
  • Effectively communicate and integrate with clients and team
  • Effective follow-up skills/follow-through without prompting

Educational/Job Experience Requirements:

  • High school diploma from an accredited institution
  • A minimum of 3 years of Litigation experience
  • Availability for overtime as needed

Office Location:Tampa, FL

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