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Office Administrator

2 months ago

San Mateo, United States MyOHR Full time
Job DescriptionJob Description

The Office Administrator is responsible for assisting front admin staff and handling duties for upper management.  The Office Admin interacts with internal and external customers including homeowners, vendors, board members, as well as staff at the condominium association.

·       Assist General Manager and Maintenance Manager with special projects, as assigned.

·       Assist with daily administrative duties and completes a broad variety of tasks that include completing reports, composing and preparing correspondence and compiling documentation for meetings.

·       Develop monthly resident newsletter and update all relevant information

·       Maintain the highest level of customer service for prospects, residents, vendors, and corporate departments.

       Prepare special reports, gathers and summarizes data as needed for board packets.

·       Provide assistance as needed to front desk operations to ensure resident satisfaction.

·       Work closely with the event volunteer to assist with planning, coordinating, decorating, and participating in special events at the community.

Qualifications

·       Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

·       Interpersonal skills and demonstrated customer service skills.

·       Minimum of 2+ years of experience as an Administrative Assistant.

·       Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.

·       Strong verbal and written communication skills including phone and e-mail etiquette.