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Administrative Executive Assistant

1 month ago

Boca Raton, United States Campbell Property Management Full time
Job DescriptionJob Description

General Responsibilities

· Maintain administrative organization of the association’s documents within the management software

· Regularly ensure unit owner information is accurate across association databases and assist owners with accessing their respective homeowner portals

· Understand the goals of the community, as defined by the board, and assist the manager in carrying out policies and procedures to achieve the goals.

· Understand, use and contribute to the company’s policies, procedures, practices and programs that are available to support the continuous improvement of property management at a community.

· Assist the manager in facilitating elections, board meetings, annual meetings and committee meetings.

· Oversee the day-to-day administration of the community including, but not limited to:

o Maintain the association's files and records.

o Administer insurance.

o Administer rules and regulations.

o Manage relationships and work orders with vendors and contractors.

o Maintain owner roster.

o Process rental and resale screening applications.

o Prepare mass mailings

· Oversee the financial management of the community, including but not limited to:

o Taking payment for miscellaneous items

o Taking payments for association dues

o Process payment through on-site check scanner

o Monitor and verify vendor invoices. Assure proper coding in accordance with chart of accounts.

· Coordinate with maintenance staff for work orders for the cleaning and maintenance of community facilities according to the required specifications.

· Respond professionally to inquiries from the board, residents and others.

· Answer phones, front-line resident interaction, coordinate access with security personnel, and additional administrative tasks

 

Compensation is $25-$26 per hour, depending on experience.

FULL TIME MUST BE ABLE TO WORK 40 HOURS A WEEK

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE EAST BOCA AREA.

Company DescriptionFrom our beginnings as a small, family-owned maintenance business started by William B. Campbell, Sr., we’ve grown into one of the largest and most experienced property management companies in South Florida. Campbell Property Management remains a 100% locally owned business exclusively serving South Florida. Over 95% of our new business comes from referrals and word of mouth, and we have 60+ clients that have been with us for more than 15 years.Company DescriptionFrom our beginnings as a small, family-owned maintenance business started by William B. Campbell, Sr., we’ve grown into one of the largest and most experienced property management companies in South Florida. Campbell Property Management remains a 100% locally owned business exclusively serving South Florida. Over 95% of our new business comes from referrals and word of mouth, and we have 60+ clients that have been with us for more than 15 years.