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Legal Administrative Assistant

4 weeks ago

Houston, United States Burnett Specialists Full time $35 - $40
Job DescriptionJob Description
Client seeking a Legal Administrative Assistant on a contract basis while their employee is on FMLA leave. Take a look at the details below and apply today if you qualify

Position: Legal Administrative Assistant

Location: Downtown

Parking: Free

Contract: 3 weeks+ (employee out on FMLA, very up in theair on how long the assignment is).

HOT BUTTONS:

· Expensereporting (personal, law firm)

· Setupprotocols, facilitate transaction processes, engagement letters.

· Regulatory? Litigation (active docket items, .) ? (a plus)

· Adminsupport (scheduling meetings .)

· ?Mini-CorpSecretary?

· DocumentManagement system experience (a plus)

· Standardizationof processes for invoices, engagement letters

Duties:

· Providesgeneral administrative support to US-based legal department, including expensereport management, word processing, copying, scanning, mailing, faxing,document binding, records management, and other clerical duties

· Handle andcoordinate travel arrangements for US-based legal department, including thereview and processing of expense reports (Concur a plus)

· Manageexternal consultant/law firm invoicing process (including preparation andexecution of scopes of work, purchase orders, and coding and review of invoicesfor accuracy against engagement letters); manage annual internal legaldepartment budget process

· Prepareand file documents (including correspondence, presentations, and reports) inaccordance with records retention policy requirements and assist in maintainingfiles for legal matters

· Preparemeeting agendas, minutes and resolutions for Company Charitable Foundation andassist with the same with respect to all other subsidiaries and joint ventures

· Assistwith document collection and production activities as needed

· Assistwith regulatory, tax and court filings as needed, including monitoring relevantproceedings for new activity, downloading, and saving the same in accordancewith records retention policy requirements and distributing copies to legalteam as required

· Providereal-time scheduling support for US-based legal department by booking meetings(including WebEx and IT supported meetings) and preventing conflicts; andmaintaining current itineraries on a daily, weekly, and monthly basis

· Demonstrateutmost discretion and confidentiality of sensitive information

· Anticipatethe needs of others to ensure their seamless and positive experience

· Whenrequested, open, sort, and distribute incoming correspondence

· Whenrequested, screen incoming telephone calls, transcribe accurate messages,recognize, and organize for relative importance and monitor that follow-upaction is been taken. When needed, relay message and/or refer call toappropriate individual. Must be able toexercise appropriate judgment in furnishing information to authorized personnelin response to inquiries

· Serve ascontact to greet and assist outside visitors and attorneys visiting from otheroffices

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