Office Manager and Executive Assistant to CEO

2 weeks ago


Minneapolis, United States IGBANUGO PARTNERS INTL LAW Full time
Job DescriptionJob Description

We are looking to hire an Office Manager And Executive Assistant to the CEO to join our team You will be responsible for overseeing the administrative activities of the organization.

Responsibilities:

Bookkeeping

Accounts Receivable

  • Client payments (cash, check, credit card)
  • Payment list management
  • Auto-Payment list and binder management
  • Entering client payments (QB)
  • Invoicing clients from fee agreements and charge sheets (QB)
  • Monthly billing (QB)
  • Client collection calls/emails
  • Balance write-offs

Accounts Payable

  • Vendor account management
  • Paying vendor accounts
  • Entering bills and payments (QB)

General

  • Recording all deposits (QB)
  • Entering all bank and credit card charges (QB)
  • Filing Accounts Receivable
  • Filing Accounts Payable
  • Generate financial reports as needed
  • Daily cash and checking account management
  • Loan management (PayPal Working Capital, SBA, PPP, EIDL)
  • Prepare all documents and forms for tax filing

Administrative/HR

  • Payroll
  • Expense reimbursements
  • Employee onboarding/exiting
  • User/employee accounts admin (NetDocs, LLX, Lexis, ADP, Microsoft, Adobe, MyHours, Zoom, email)
  • Medical and Dental insurance/benefit management
  • First contact for any and all IT issues, printer/copier issues, phone issues, internet issues, etc.
  • Work with IT on a regular basis
  • Supply inventory and purchasing
  • Employee recruitment/vetting/etc.
  • Website editing & Facebook account management
  • Travel arrangements and booking
  • Firm, attorney, and notary registrations
  • Employee management (annual reviews, self-evaluations, communication)
  • General office organization and operation
  • Point of contact for CBRE (building management)

*Assist CEO in managing Afrique-Sub-Sahara Strategies LTD (AQS) government procurement work.

Starting Salary: $25.00-$28.50/Hour

Company DescriptionIgbanugo Partners Int’l Law Firm, PLLC, is one of the nation’s premier law firms in the areas of immigration and international law. We offer comprehensive immigration legal services and creative, effective solutions to our clients. We have experience resolving complex immigration matters for clients and individual U.S. citizens and foreign nationals who wish to immigrate to the United States.Company DescriptionIgbanugo Partners Int’l Law Firm, PLLC, is one of the nation’s premier law firms in the areas of immigration and international law. We offer comprehensive immigration legal services and creative, effective solutions to our clients. We have experience resolving complex immigration matters for clients and individual U.S. citizens and foreign nationals who wish to immigrate to the United States.

  • Minneapolis, United States ERM Full time

    ERM is seeking a highly motivated Senior Executive Assistant to join our team to provide high quality administrative and project support for the GLOBAL CEO. We are seeking an organized administrative professional to apply self-initiative, positive team attitude, technical quality and creativity, to support our GLOBAL CEO. As a highly resourceful team...

  • Executive Assistant

    4 days ago


    Minneapolis, United States Bachman's, Inc. Full time

    Work closely with the CEO to keep them well informed of upcoming commitments, responsibilities and events. Act as a liaison and provide support to the Board of Directors, Shareholders and Bachman Family Limited Partnership (BFLP). Arrange and handle Executive Assistant, Executive, Communications, Assistant, Business Services

  • Executive Assistant

    3 days ago


    Minneapolis, United States Espresso Services Inc. Full time

    Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better. This role is responsible for supporting...

  • Executive Assistant

    4 days ago


    Minneapolis, United States Espresso Services Inc. Full time

    Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better. This role is responsible for supporting...

  • EXECUTIVE ASSISTANT

    6 days ago


    MINNEAPOLIS, MN, USA, United States Bachman's, Inc. Full time

    Work closely with the CEO to keep them well informed of upcoming commitments, responsibilities and events. Act as a liaison and provide support to the Board of Directors, Shareholders and Bachman Family Limited Partnership (BFLP). Arrange and handle Executive Assistant, Executive, Communications, Assistant, Business Services


  • Minneapolis, MN, United States SkyWater Search Partners Full time

    Job Tag: #LI-AH1 Posted: March 30, 2024 SkyWater has been retained on behalf of Portico Benefit Services to identify their next President & Chief Executive Officer. Portico is a nearly 40 year old, 175 employee non-profit ministry of the ELCA that manages $8B in assets, providing retirement, health, and related employee benefits and services for...


  • Minneapolis, United States ExecHQ Full time

    Company Overview ExecHQ® is an advisory firm comprised of executives with extensive C-Suite (e.g. CEO, COO, CMO, CFO, etc.) experience delivering on-demand and cost-effective solutions for complex business problems faced by Business Owners, CEOs, Boards, Private Equity Firms, Family Offices, Non-Profits and other entities. Our clients range in size from...


  • Minneapolis, United States Steele Recruiting Full time

    Steele Recruiting LLC is a Retained Search firm located in Minneapolis, Minnesota, specializing in Executive Administrative Assistants, Personal Assistants and Chiefs of Staff permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements,...

  • Executive Assistant

    2 weeks ago


    Minneapolis, Minnesota, United States PrairieCare Full time

    About Us: We are a psychiatric healthcare system, dedicated to providing mental healthcare for all, with seven locations in the Minneapolis/St. Paul metro area, and two additional sites located in Rochester and Mankato. With a robust benefits package, career advancement opportunities, and great workplace culture, we value our employees and the work they do...


  • Minneapolis, United States First International Bank & Trust Full time

    Job DescriptionJob DescriptionFirst International Bank and Trust is a family-owned community bank and one of Prairie Business Magazine's 50 best places to work for 10 years running.The primary role of the in-office Senior Executive Assistant is to increase effectiveness and productivity of the FIBT President by completing critical tasks that allow for...


  • Minneapolis, United States First International Bank & Trust Full time

    Job DescriptionJob DescriptionFirst International Bank and Trust is a family-owned community bank and one of Prairie Business Magazine's 50 best places to work for 10 years running.The primary role of the in-office Senior Executive Assistant is to increase effectiveness and productivity of the FIBT President by completing critical tasks that allow for...


  • Minneapolis, United States Union Bank and Trust Company Full time

    Job Description Job Description Position Title : Human Resource Manager Reports To : President/CEO Classification : Exempt Revised : 4/9/24 Responsible for the development and execution of the human resource approach that supports the organizational business plan and strategy. Responsible for overseeing the human resources department and all of its functions...

  • Finance Manager

    5 days ago


    Minneapolis, United States Partnership Resources Full time

    $1500 Hiring Bonus Join our dedicated team of non-profit leaders and support impact-driven community inclusion for adults with disabilities! At Partnership Resources, Inc. (PRI) each person we serve is at the center of our work. Our vision is that every person with disabilities thrives in an inclusive community. Established in 1960, PRI is licensed by the MN...

  • Executive Assistant

    2 weeks ago


    Minneapolis, United States Three Point Solutions Full time

    Job DescriptionJob DescriptionJob title : Executive AssistantClient : Kitchen hood and grease exhaust cleaning companyDuration : Full time permanent roleLocation : Bloomington, MN 55431Shift : 1st ShiftJob Description:As a member of our team you'll be:Data Entry: Efficiently enter and manage data into our systems, ensuring accuracy and timeliness.Book...


  • Minneapolis, United States UCare Minnesota Full time

    ABOUT UCARE UCare offers Medicare, Medicaid, Individual and Family health plans - powered by the hardest working people in the industry. Our people powered teams de-complicate, advocate and always go the extra mile to help our members. We serve with integrity, compassion and commitment to do right by members, providers and government partners. Above all, we...

  • Executive Assistant

    5 days ago


    Minneapolis, United States Amazon.com, Inc. Full time

    We are looking for someone to support both the Infrastructure Security Team and the Amazon Domain Name Services (DNS) Team (known as Route 53) are looking for an Executive Assistant to who wants to work in a fast-paced, exciting, and growing organiza Executive Assistant, Executive, Assistant, Technology, Infrastructure


  • Minneapolis, United States Union Bank and Trust Full time

    Job DescriptionJob DescriptionPosition Title: Human Resource ManagerReports To: President/CEOClassification: ExemptRevised: 4/9/24Responsible for the development and execution of the human resource approach that supports the organizational business plan and strategy. Responsible for overseeing the human resources department and all of its functions including...

  • Executive Assistant

    4 days ago


    Minneapolis, United States Thrivent Financial for Lutherans Full time

    Include handling communications, maintaining executives schedule and calendars, and coordinating meetings, conferences, presentations, and travel. Composes correspondence, prepares reports, and presentation materials, and provides project support. J Executive Assistant, Executive, Assistant, Business Services, Support

  • Executive Assistant

    2 days ago


    Minneapolis, United States M. A. Mortenson Company, Inc. Full time

    Company Overview: Mortensons success is not a matter of luck; its a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our company values of Executive Assistant, Executive, Customer Experience, Customer Service, Assistant, Construction, Business...

  • EXECUTIVE ASSISTANT

    6 days ago


    Minneapolis, MN 55447, USA, United States McQuay International Full time

    Make your mark at the world's largest HVAC companyWhy You'll Love Working for Daikin:* We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential.* Our goal is to Perfect the Air. We do this through cutting edge innovation & sustainability...