Senior Executive Assistant

3 weeks ago

Minneapolis, United States ERM Full time

ERM is seeking a highly motivated Senior Executive Assistant to join our team to provide high quality administrative and project support for the GLOBAL CEO.

We are seeking an organized administrative professional to apply self-initiative, positive team attitude, technical quality and creativity, to support our GLOBAL CEO.

As a highly resourceful team player, who’s comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient, this individual needs to have the ability to exercise good judgment in a variety of situations, to pay attention to detail, with strong written and verbal communication, administrative and organizational skills, and the ability to balance multiple priorities.

This is an excellent opportunity for an administrative professional looking to join a well-positioned global environmental leader in an exciting and growing industry.

RESPONSIBILITIES:

Complete a variety of administrative tasks for the GLOBAL CEO, including maintaining executive files on One Drive and One Note; updating and generating reports in Salesforce; arranging detailed and highly accurate complex travel plans, knowledge of travel Visa processes, expense reports and itineraries; and developing and organizing meeting schedules and agendas; compiling documents for meetings; and scheduling and administrative support.

Represent the GLOBAL CEO both internally and externally with a high level of professionalism and in a manner that reflects positively on the organization; establish and maintain positive working relations with the leadership teams.

Complete critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and making adjustments to plans.

Accept ownership for accomplishing new and different requests; explore opportunities to add value to job accomplishments and Business Unit.

Effectively handle activities and communications relating to the CEO, with a high degree of professionalism, accuracy and confidentiality. Manage contacts and communications, including composing and preparing correspondence that are sometimes confidential, proactively understanding who the primary contacts are, and keeping track of periodic communication needed for primary contacts and groups.

Coordinate meetings, including sending meeting invites and keeping relevant record and correspondence for events; assist in setting up videoconferences with Teams and Zoom and teleconferences for office meetings.

QUALIFICATIONS:

Minimum 10 years of working experience in professional services or corporate organizations supporting, fast-paced executives (C-suite executives 7 years preferred).

Associates degree: BA, BBA, BS in business or related discipline preferred.

Excellent organization, time management, verbal, and written communication skills with an emphasis on confidentiality, good professional judgement, and the confidence to articulate effectively.

Exceptional interpersonal skills and ability to interact comfortably with a wide variety of audiences, including C-suite executives, senior management, clients, vendors, and Board members, as well as employees. Ideally will have worked and collaborated with colleagues across North America and overseas.

Experience managing complex travel arrangements.

Demonstrated ability to manage/coordinate multiple projects and successfully prioritize multiple tasks with good judgment, initiative, and follow-through. High confidence level in addressing unplanned or short-notice issues that require sound judgment and limited direction.

Proven ability to produce accurate, high-quality work in a fast-paced work environment, as well as to work under pressure efficiently with rapidly changing priorities.

Advanced proficiency in Microsoft Office, including Word, One Note, One Drive, PowerPoint and Excel required. Other MIS experience such as Workday and Salesforce a plus.

Ability to operate independently and remotely from a supervisor.

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

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