Executive Assistant

4 weeks ago

Minneapolis Minnesota, United States PrairieCare Full time
About Us:
We are a psychiatric healthcare system, dedicated to providing mental healthcare for all, with seven locations in the Minneapolis/St. Paul metro area, and two additional sites located in Rochester and Mankato. With a robust benefits package, career advancement opportunities, and great workplace culture, we value our employees and the work they do each day for our patients and families. Our services span the full continuum of care for patients, with a variety of roles and opportunities for job-seekers looking for more than a job, but a place where you can grow in your career.

Responsibilities:
The Executive Assistant of the PrairieCare Shared Services Organization coordinates the daily work of the Executive Leadership team.  Manages various executives’ professional and personal schedule (with particular attention paid to efficient time management), travel plans, conference attendance, and filing system.  Interacts often with leadership from other organizations including elected officials, governmental executives and Chief/Executive-level officers in private and not-for-profit organizations.

 

Responsibilities and Accountabilities:

Interacts often with leadership from different departments along with members of the medical staff

Arranges meetings as directed; prepares and distributes agendas and minutes

Responsible for, with minimal direction, revising and updating a variety of documents as requested (e.g., policies, memoranda, reports, letters, etc.)

Must have ability to use with ease multiple software programs including Microsoft Office products (e.g., Outlook, PowerPoint, Word and Excel)

Coordinates all activities relating to the Governing Board and its meetings

Assists with triaging phone calls and sorting mail

Responsible for coordinating lunches and dinners

Acts as a “back up” to the Administrative Assistant and will, when time and duties permit, support other Chief level officers as well

Qualifications:
Bachelor’s degree required

At least 5 years of Chief/Executive-level executive administrative support experience and office organization experience required

Healthcare background is helpful but not necessary

Familiarity with medical terminology desirable.

Must have strong computer applications using all Microsoft Office products and applications

Ability to maintain confidential information

Accurate typing speed of 65+ wpm

Have clerical perception to proofread and edit typewritten copies, file records and use various office machines and equipment

Requires exceptionally strong verbal and nonverbal communication skills

Ability to draft policies/procedures, organizational diagrams, letters and memoranda, visual aid graphics, PowerPoint slide presentations and flow charts with minimal direction

Ability to manage multiple projects and receive direction from multiple individuals

Ability to seek clarification if prioritization is needed or directives are given

 

PrairieCare is a psychiatric healthcare system experiencing rapid growth in the Twin Cities and southern Minnesota. With multiple sites across the metro, including locations in Rochester and Mankato, PrairieCare has quickly grown to become one of Minnesota’s largest providers of mental health services to children, adolescents, adults, and their families.

 

PrairieCare does not discriminate against any person based on race, color, national origin, disability, or age in admissions, treatment, or participation in its programs, services, activities, or employment. PrairieCare is an Affirmative Action Employer/Equal Opportunity Employer supporting Veterans, Disabled, and other protected individuals and is committed to a diverse workforce.

 

PrairieCare is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability.  Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process please email  for assistance.

 

Offers of employment from PrairieCare are conditional and contingent upon successful clearance of all background studies.

  • Executive Assistant

    3 weeks ago

    Minneapolis, United States Amazon.com, Inc. Full time

    We are looking for someone to support both the Infrastructure Security Team and the Amazon Domain Name Services (DNS) Team (known as Route 53) are looking for an Executive Assistant to who wants to work in a fast-paced, exciting, and growing organiza Executive Assistant, Executive, Assistant, Technology, Infrastructure

  • Executive Assistant

    12 hours ago

    Minneapolis, United States LHH Full time

    Job Title: Executive Assistant (Contract)Location: MinneapolisDuration: 5-6 Months (with potential for permanent conversion)About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an...

  • Executive Assistant

    6 hours ago

    Minneapolis, United States LHH Full time

    Job Title: Executive Assistant (Contract)Location: MinneapolisDuration: 5-6 Months (with potential for permanent conversion)About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an...

  • Executive Assistant

    31 minutes ago

    Minneapolis, United States LHH Full time

    Job Title: Executive Assistant (Contract)Location: MinneapolisDuration: 5-6 Months (with potential for permanent conversion)About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an...

  • Executive Assistant

    2 weeks ago

    Minneapolis, United States M. A. Mortenson Company, Inc. Full time

    Company Overview: Mortensons success is not a matter of luck; its a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our company values of Executive Assistant, Executive, Customer Experience, Customer Service, Assistant, Construction, Business...

  • Executive Assistant

    2 weeks ago

    Minneapolis, United States Royal Bank of Canada Full time

    Job Summary Job Description What is the opportunity? We're looking for an Executive Assistant to support the Wealth Management - U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materials. This role serves as the eyes and ears for the Executive Leadership, connecting...

  • Executive Personal Assistant

    3 weeks ago

    Minneapolis, United States Steele Recruiting Full time

    Steele Recruiting LLC is a Retained Search firm located in Minneapolis, Minnesota, specializing in Executive Administrative Assistants, Personal Assistants and Chiefs of Staff permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements,...

  • Executive Assistant

    3 weeks ago

    Minneapolis, United States Espresso Services Inc. Full time

    Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better. This role is responsible for supporting...

  • Executive Assistant

    3 weeks ago

    Minneapolis, United States Espresso Services Inc. Full time

    Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better. This role is responsible for supporting...

  • Executive Assistant

    7 days ago

    Minneapolis, Minnesota, United States Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?We're looking for an Executive Assistant to support the Wealth Management – U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materials. This role serves as the eyes and ears for the Executive Leadership, connecting...

  • Senior Executive Assistant

    3 weeks ago

    Minneapolis, United States First International Bank & Trust Full time

    Job DescriptionJob DescriptionFirst International Bank and Trust is a family-owned community bank and one of Prairie Business Magazine's 50 best places to work for 10 years running.The primary role of the in-office Senior Executive Assistant is to increase effectiveness and productivity of the FIBT President by completing critical tasks that allow for...

  • Executive Assistant Regulatory

    5 days ago

    Minneapolis, United States Makamtefoodandhome Full time

    The ideal candidate will provide top-level assistance for high level executives on regulatory matters. They should be well-organized and have knowledge of regulations such as REACH, ROHS, SVHC, Prop65. Lastly, the right candidate should be a fast learner and can be trained for the job but the basis of regulations should be known. ResponsibilitiesCalendar...

  • Executive Assistant Regulatory

    5 days ago

    Minneapolis, United States Makamtefoodandhome Full time

    The ideal candidate will provide top-level assistance for high level executives on regulatory matters. They should be well-organized and have knowledge of regulations such as REACH, ROHS, SVHC, Prop65. Lastly, the right candidate should be a fast learner and can be trained for the job but the basis of regulations should be known. ResponsibilitiesCalendar...

  • Executive Assistant Regulatory

    5 days ago

    Minneapolis, United States Makamtefoodandhome Full time

    The ideal candidate will provide top-level assistance for high level executives on regulatory matters. They should be well-organized and have knowledge of regulations such as REACH, ROHS, SVHC, Prop65. Lastly, the right candidate should be a fast learner and can be trained for the job but the basis of regulations should be known. ResponsibilitiesCalendar...

  • Executive Assistant Non Profit

    6 days ago

    Minneapolis, United States Simply Staffing Solutions, LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant Non Profit to join our team! You will provide high-level administrative support for our Pastor at our large, not for profit organization. You will be the main support person, maintaining schedules, calendars, taking phone calls project administrative must have seven years of executive...

  • Executive Assistant

    4 weeks ago

    Minneapolis, United States Three Point Solutions Full time

    Job DescriptionJob DescriptionJob title : Executive AssistantClient : Kitchen hood and grease exhaust cleaning companyDuration : Full time permanent roleLocation : Bloomington, MN 55431Shift : 1st ShiftJob Description:As a member of our team you'll be:Data Entry: Efficiently enter and manage data into our systems, ensuring accuracy and timeliness.Book...

  • Executive Administrative Assistant

    2 weeks ago

    Minneapolis, United States JPMorgan Chase Full time

    Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative...

  • Certified Occupational Therapy Assistant

    2 weeks ago

    Minneapolis, Minnesota, United States tmc Full time

    Overview: Trillium Woods Plymouth, MN    TMC is a therapy provider that brings physical, occupational, and speech therapy services to long term care providers, and we’re seeking team members ready to join something greater than a company. We’re looking for therapists who are prepared to make giving back the core of everything they do – and we...

  • Executive Administrative Assistant

    3 weeks ago

    Minneapolis, United States Medtronic, plc Full time

    If you are looking for a highly visible role in a dynamic and growing market, and to expand access to an under-served segment of health care - come join the Medtronic Pelvic Health team! The Pelvic Health Business is the market leader in advanced tre Administrative Assistant, Health, Executive, Administrative, Assistant, Support, Manufacturing

  • Graduate Assistant, Family Scholars

    2 weeks ago

    Minneapolis, Minnesota, United States Augsburg University Full time

    Job Description This position will work an average of 10 hours a week for the 9 month academic year.  Summary of Position: Augsburg Family Scholars (AFS) is the only college-based program in the state of Minnesota designed to narrow the opportunity gap for students with foster care backgrounds. The program is open to any Augsburg student who has spent...