Executive Assistant

3 weeks ago


Minneapolis, United States Espresso Services Inc. Full time

Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes and types to make their coffee better.

This role is responsible for supporting the executive leadership of a rapidly growing company by identifying the needs of the CEO; through strategic planning, clear communication, and the ability to manage multiple priorities in a fast-paced environment. This position is new to the company which is pivotal in ensuring the effectiveness of our leadership and alignment of business goals with daily operations.

The key responsibilities for this role include, but are not limited to:

  • Execute all administrative tasks required to efficiently and productively support the CEO
  • Contribute to the management of Human Resources tasks and projects for the CFO/COO
  • Project coordination with team and stakeholders, ensuring that strategic goals are met
  • Interface with multiple departments for overall business development planning
  • Provide timely reminders of upcoming meetings, commitments and deadlines
  • Review meeting requests, prioritize appointments and coordinate calendar management
  • Arrange complex and detailed travel plans, event planning, and some personal assistant duties
  • Monitor email and other communications including reviewing and drafting correspondence
  • Input accurate data into CRM database in a timely manner
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Maintain confidential information with discretion

Minimum Qualifications (Knowledge, Skills, and Abilities)

  • Bachelor's degree (B.A./B.S.) from a four-year college or university; or equivalent combination of education and experience. Experience in the coffee and/or foodservice industry preferred.
  • Valid driver's license with the ability to be insured
  • Ability to develop and maintain strong relationships with clients and co-workers
  • Strong oral and written communication skills
  • Demonstrated time management skills required
  • Analytical and problem-solving abilities
  • Self-motivated; ability to work independently while managing multiple projects and deadlines
  • Strong computer aptitude, including expertise with Google Suite (Gmail, Docs, and Sheets), Microsoft Excel and Word required; knowledge of CRM software is preferred

Preferred Qualifications (Knowledge, Skills, and Abilities)

  • 4 year degree
  • Previous Executive Assistant experience
  • Familiarity with NetSuite
  • Basic knowledge of general coffee industry

ESI as an Employer

  • Health & dental insurance
  • Retirement account matching
  • Generous vacation policy & paid holidays
  • Company paid life insurance & long term disability
  • Our subsidized gym membership option
  • Ongoing career development & training
  • Educational assistance program which reimburses tuition expenses
  • Access to professional coffee bar
  • Discounts on products

  • Executive Assistant

    3 weeks ago


    Minneapolis, United States Amazon.com, Inc. Full time

    We are looking for someone to support both the Infrastructure Security Team and the Amazon Domain Name Services (DNS) Team (known as Route 53) are looking for an Executive Assistant to who wants to work in a fast-paced, exciting, and growing organiza Executive Assistant, Executive, Assistant, Technology, Infrastructure

  • Executive Assistant

    17 hours ago


    Minneapolis, United States LHH Full time

    Job Title: Executive Assistant (Contract)Location: MinneapolisDuration: 5-6 Months (with potential for permanent conversion)About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an...

  • Executive Assistant

    12 hours ago


    Minneapolis, United States LHH Full time

    Job Title: Executive Assistant (Contract)Location: MinneapolisDuration: 5-6 Months (with potential for permanent conversion)About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an...

  • Executive Assistant

    23 hours ago


    Minneapolis, United States LHH Full time

    Job Title: Executive Assistant (Contract)Location: MinneapolisDuration: 5-6 Months (with potential for permanent conversion)About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly organized Executive Assistant to join our team on a contract basis. This role offers an...

  • Executive Assistant

    2 weeks ago


    Minneapolis, United States M. A. Mortenson Company, Inc. Full time

    Company Overview: Mortensons success is not a matter of luck; its a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our company values of Executive Assistant, Executive, Customer Experience, Customer Service, Assistant, Construction, Business...

  • Executive Assistant

    2 weeks ago


    Minneapolis, United States Royal Bank of Canada Full time

    Job Summary Job Description What is the opportunity? We're looking for an Executive Assistant to support the Wealth Management - U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materials. This role serves as the eyes and ears for the Executive Leadership, connecting...


  • Minneapolis, United States Steele Recruiting Full time

    Steele Recruiting LLC is a Retained Search firm located in Minneapolis, Minnesota, specializing in Executive Administrative Assistants, Personal Assistants and Chiefs of Staff permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements,...

  • Executive Assistant

    1 week ago


    Minneapolis, Minnesota, United States Royal Bank of Canada Full time

    Job SummaryJob DescriptionWhat is the opportunity?We're looking for an Executive Assistant to support the Wealth Management – U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materials. This role serves as the eyes and ears for the Executive Leadership, connecting...


  • Minneapolis, United States First International Bank & Trust Full time

    Job DescriptionJob DescriptionFirst International Bank and Trust is a family-owned community bank and one of Prairie Business Magazine's 50 best places to work for 10 years running.The primary role of the in-office Senior Executive Assistant is to increase effectiveness and productivity of the FIBT President by completing critical tasks that allow for...


  • Minneapolis, United States Makamtefoodandhome Full time

    The ideal candidate will provide top-level assistance for high level executives on regulatory matters. They should be well-organized and have knowledge of regulations such as REACH, ROHS, SVHC, Prop65. Lastly, the right candidate should be a fast learner and can be trained for the job but the basis of regulations should be known. ResponsibilitiesCalendar...


  • Minneapolis, United States Makamtefoodandhome Full time

    The ideal candidate will provide top-level assistance for high level executives on regulatory matters. They should be well-organized and have knowledge of regulations such as REACH, ROHS, SVHC, Prop65. Lastly, the right candidate should be a fast learner and can be trained for the job but the basis of regulations should be known. ResponsibilitiesCalendar...


  • Minneapolis, United States Makamtefoodandhome Full time

    The ideal candidate will provide top-level assistance for high level executives on regulatory matters. They should be well-organized and have knowledge of regulations such as REACH, ROHS, SVHC, Prop65. Lastly, the right candidate should be a fast learner and can be trained for the job but the basis of regulations should be known. ResponsibilitiesCalendar...


  • Minneapolis, United States Simply Staffing Solutions, LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant Non Profit to join our team! You will provide high-level administrative support for our Pastor at our large, not for profit organization. You will be the main support person, maintaining schedules, calendars, taking phone calls project administrative must have seven years of executive...

  • Executive Assistant

    4 weeks ago


    Minneapolis, United States Three Point Solutions Full time

    Job DescriptionJob DescriptionJob title : Executive AssistantClient : Kitchen hood and grease exhaust cleaning companyDuration : Full time permanent roleLocation : Bloomington, MN 55431Shift : 1st ShiftJob Description:As a member of our team you'll be:Data Entry: Efficiently enter and manage data into our systems, ensuring accuracy and timeliness.Book...


  • Minneapolis, United States JPMorgan Chase Full time

    Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative...


  • Minneapolis, United States Medtronic, plc Full time

    If you are looking for a highly visible role in a dynamic and growing market, and to expand access to an under-served segment of health care - come join the Medtronic Pelvic Health team! The Pelvic Health Business is the market leader in advanced tre Administrative Assistant, Health, Executive, Administrative, Assistant, Support, Manufacturing


  • Minneapolis, United States Gecko Hospitality Full time

    Job Title: Executive Chef/ Executive Sous Chef | Salary: $65-100k DOE | Be Part of Our Culinary RevolutionGet ready to ignite your culinary passion. We're on the lookout for an Executive Sous Chef. This is more than a job - it's a chance to make your mark in an ambitious company. With a competitive salary range of $65,000 to $100,000, based on experience,...


  • Minneapolis, United States Gecko Hospitality Full time

    Job DescriptionJob DescriptionJob Title: Executive Chef/ Executive Sous Chef | Salary: $65-100k DOE | Be Part of Our Culinary RevolutionGet ready to ignite your culinary passion. We're on the lookout for an Executive Sous Chef. This is more than a job - it's a chance to make your mark in an ambitious company. With a competitive salary range of...

  • Executive Director

    5 days ago


    Minneapolis, United States Great Lakes Mgmt Co Full time

    Job DescriptionJob DescriptionJoin Our Team as an Executive Director!Are you passionate about seniors and assisted living? Do you thrive in a leadership role where you can inspire and empower others to reach their full potential? If so, we want you to be a part of our dynamic team at Great Lakes Management!Why Join Us?At Great Lakes Management, we're...


  • Minneapolis, United States IGBANUGO PARTNERS INTL LAW Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager And Executive Assistant to the CEO to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:BookkeepingAccounts ReceivableClient payments (cash, check, credit card)Payment list managementAuto-Payment list and binder...