Senior Executive Assistant

2 weeks ago

Minneapolis, United States UCare Minnesota Full time

ABOUT UCARE

UCare offers Medicare, Medicaid, Individual and Family health plans - powered by the hardest working people in the industry. Our people powered teams de-complicate, advocate and always go the extra mile to help our members. We serve with integrity, compassion and commitment to do right by members, providers and government partners. Above all, we come to work excited to provide members a path for the best health of their lives.

WORKING AT UCARE

Working at UCare is more than a career; it's a mission. A mission that defines us as professionals, unites us as an organization and shapes how we interact with our members and each other. Employees join UCare and stay because of the opportunity to have a purpose-driven job.

Our strong culture has established UCare as a Star Tribune Top 200 Workplace for 14 consecutive years since the awards program began. It's a culture that embraces innovative ideas, strategic partnerships, and exemplary customer and provider experiences. Working at UCare is being a part of a people powered team dedicated to making a real difference in the lives of our members and communities.

Position Description

As a Senior Executive Assistant, you will be responsible for providing administrative support to the Executive Vice President and Chief Administrative Officer and Vice President and Chief Human Resource Officer and their staff/teams. You will manage all administrative functions, including scheduling, meeting preparation, communications, project support, travel and conference attendance.

* Coordinate and manage calendars by scheduling meetings using individual and department calendars, including internal and external groups, scheduling conference rooms, arranging food and beverages as needed. Resolve scheduling conflicts in a proactive manner. Ensure front desk receptionist is aware of incoming guests for meetings.
* Provide day to day administrative support for EVP and Chief Administrative Officer, EVP and VP and Chief Human Resource Officer including making travel arrangements, arranging conference attendance, screening mail, and telephone calls based on knowledge of critical issues. Compose letters, memos, documents and reports as directed or needed. Perform research and analysis for projects. Prepare monthly expense reports.
* Additional support is given to Human Resources and Facility Management, including making travel arrangements, arranging conference attendance for staff, and assisting with scheduling of larger group meetings.
* Coordinate employee recognition programs such as Hats Off to U program; work with Employee Experience Associate Director and other department staff on employee events such as new hire orientation, employee recognition events, etc.
* Update corporate organizational charts for all departments.
* Assist with SharePoint document repositories, Microsoft Teams work group sites and other project sites, as applicable.
* Maintain high level of confidentiality in all matters relating to the Chief Administrative Officer and Chief Human Resource Officer.
* Support HR/FM with expansion/growth projects and tasks, as needed.
* Participate and interact with other administrative professionals to improve efficiencies and learn new processes as needed.
* Provide backup support for Executive Assistant to VP of Customer Service and VP of Configuration & Claims Operations.
* Other projects and duties as assigned.

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