Construction Administrative Assistant

4 weeks ago


Long Beach, United States TORP Group Full time
Job DescriptionJob Description

Do you have solid experience working as an Project Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and been in business close to 100 years This position will support Project Managers while working on-site at one of their projects, two to three days in Orange County and two to three days in Downtown LA. Company works in a variety of areas of construction: office, retail, healthcare, production, entertainment, education and more Company provides excellent benefits: 401K and matching, profit sharing, minimal health costs to employee with excellent coverage, education reimbursements, career development and opportunities, and programs to "give-back" to the community

What will I be doing?

  • Acting as a liaison between Project Managers and sub-contractors
  • Answering incoming calls and backing up Receptionist as needed
  • Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
  • Coding incoming invoices for payment by A/P
  • Creating change orders
  • Managing project tracking log
  • Processing RFI's
  • Creating reports and documents for PM's
  • Corresponding with various parties and corporate staff
  • Preparing reports
  • Inputting budget details for PM
  • Tracking PM's expenses and creating expense report
  • Maintaining files

Special Skills:

  • Outgoing personality
  • Ability to work well under deadlines
  • Willingness to learn

Requirements:

  • 2+ years of Administrative or Project Coordinator experience in Construction
  • Heavy experience with certificates of insurance required
  • BS or BA desired
  • MS Office - intermediate to advanced


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