Administrative Assistant

4 weeks ago


Orange, United States AJOB STAFING Full time
Job DescriptionJob Description

Job Summary: The Restaurant Administrative Assistant will support the small offices
various departments, including CFO finance, HR projects, and the Presidents calendar.
The primary responsibilities of this role will be to manage administrative tasks, assist
different teams, and ensure the smooth functioning of daily operations. The
Administrative Assistant will be stationed in the front lobby, serving as the first point of
contact for customers, vendors, and applicants, creating a positive and welcoming
environment. The successful candidate will demonstrate strong teamwork skills to
collaborate effectively with various stakeholders.

Key Responsibilities:

1. Phone Management: Answer and transfer phone calls while screening when
necessary to direct them to the appropriate contacts.
2. Gift Card Management: Assist company management with organizing and
handling gift cards.
3. Customer Incident Reporting: Process customer incident reports and coordinate
with the insurance department as needed.
4. Uniform Inventory: Maintain the inventory of uniforms, ensuring an adequate
supply is available for employees.
5. Visitor Welcoming: Greet and direct visitors and customers to create a welcoming
environment.
6. Document Preparation: Prepare, proofread, and distribute memos and other
written documents as required.
7. Filing and Record Maintenance: Maintain filing and record systems, including
email, minutes, and other related documents.
8. Administrative Inquiries: Respond to and resolve administrative inquiries and
questions from employees and other stakeholders.
9. Meeting and Appointment Coordination: Schedule and coordinate meetings,
appointments, travel arrangements, and other logistical tasks.
10. Office Supplies and Equipment: Manage office supplies and coordinate
equipment maintenance to ensure a well-equipped office.
11. Pantry Maintenance: Maintain the pantry area and stock pantry supplies.
12. Expense Recording: Implement a system for recording expenses and managing
petty cash usage.
13. Data Entry: Enter new employee information into the Point of Sales system.

14. Communication with Restaurants: Interface with restaurant locations to promptly
collect required reports and information.
15. Miscellaneous Duties: Perform other related duties and tasks as assigned by
management.

Company DescriptionFull cycle of Staffing Agency in Southern California.Company DescriptionFull cycle of Staffing Agency in Southern California.

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