See more Collapse

Registrar/Administrative Assistant

1 month ago

Anaheim, United States FAIRMONT SCHOOLS INC Full time
Job DescriptionJob DescriptionDescription:

SUMMARY:

As a dedicated support professional, this role ensures the seamless operation of our school by managing student records, enrollment, administrative functions, and coordinating operational staffing and facilities needs. You'll be the expert on efficiently handling student data and academic processes, while providing invaluable support to staff, students, and families.


QUALIFICATIONS:

  • Bachelor's degree in Education Administration, Business Administration, or a related field preferred.
  • Minimum of four years of experience in a school administration or registrar role.
  • Demonstrated proficiency in student information systems (Blackbaud, Magnus, Scribble), Google for Education Apps and Microsoft Office Suite.
  • Strong understanding of educational policies, procedures, and curriculum requirements (Preschool-G8).
  • Excellent communication, interpersonal, and organizational skills.
  • Ability to prioritize tasks, manage multiple deadlines, and work independently.
  • Supervisory experience and a customer service orientation are a plus.
  • Fluency in additional languages is highly desirable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

include, but not limited to the following:

Student Records Management:

  • Enroll, maintain and archive accurate student records using SIS and LMS systems.
  • Interpret incoming transcripts for domestic and international students.
  • Prepare and manage processes for various documents including transcripts, reports, academic probation, student portfolios, certificates, awards and enrollment letters.
  • Oversee attendance and health records submission, tracking, and compliance. Manage the Watch List and coordinate support for students on it.
  • Ensure compliance with Department of Social Services forms and annual reporting requirements.

Administrative Coordination:

  • Manage and maintain the campus master schedule.
  • Assist with creating and maintaining staff schedules.
  • Support Enrollment Management with inquiry response and data management.
  • Assist the Leadership Team with communications, calendar management, and event coordination.
  • Coordinate coverage for staff absences.
  • Demonstrate a customer service orientation in all interactions.
  • Oversee ordering and reimbursement processes and campus supplies needs
  • Maintain calendars, coordinate events, and assist with regular staff and family communication.

Supervisory Responsibilities:

  • Oversee Front Desk Staff, providing guidance and support as needed-including approving timecards and schedule changes.
  • Coordinate and prioritize tasks within the administrative support team.
  • Support coordination of operations staffing and priorities
  • Ensure adherence to school policies and procedures.

ADDITIONAL RESPONSIBILITIES:

  • Support the SLT with various administrative functions.
  • Act as the primary point of contact for administrative inquiries and support needs.
  • Other duties as assigned by Head of School
Requirements:

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:


Primarily an office position. Ability to climb stairs, steps and to sit for extended periods of time. May require some degree of intermittent walking, bending, stooping, reaching and stretching. May require lifting of up to 25 Lbs.


We have other current jobs related to this field that you can find below

  • Campus Registrar

    4 weeks ago

    Anaheim, United States American Career College Full time

    Come care with us at American Career College! As a Campus Registrar for a certified Great Place to Work, you are responsible for maintaining, monitoring and auditing student academic transcripts and attendance records for campuses with over 500 students. Ensuring academic student record integrity and retention; conducting audits, maintaining computerized...

  • Campus Registrar

    1 month ago

    Anaheim, United States American Career College Full time

    Come care with us at American Career College! As a Campus Registrar for a certified Great Place to Work, you are responsible for maintaining, monitoring and auditing student academic transcripts and attendance records for campuses with over 500 students. Ensuring academic student record integrity and retention; conducting audits, maintaining computerized...

  • Campus Registrar

    1 month ago

    Anaheim, CA, United States American Career College Full time

    Come care with us at American Career College! As a Campus Registrar for a certified Great Place to Work, you are responsible for maintaining, monitoring and auditing student academic transcripts and attendance records for campuses with over 500 students. Ensuring academic student record integrity and retention; conducting audits, maintaining computerized...

  • Program Assistant

    23 hours ago

    Anaheim, United States West Coast University Full time

    Come care with us at West Coast University! As a Program Assistant for a certified Great Place to Work, you will provide administrative support for healthcare programs. Through your daily activities and interactions, you will help students to do more than change their own lives – you will help change the lives of every patient they treat throughout...

  • Administrative Assistant

    4 months ago

    Anaheim, United States Emergency Vehicle Group, Inc. Full time

    Job DescriptionJob DescriptionDescription: We are looking for a highly detailed and organized Administrative Assistant. This position will perform administrative functions to support sales, service and corporate staff. In addition to administrative functions, this position will process change orders, perform project management functions, maintain reports,...

  • Administrative Assistant Clerk

    1 week ago

    Anaheim, United States Ultimate Staffing Full time

    INVOICE PROCESSING: GENERATE AND ISSUE INVOICES TO CUSTOMERS IN A TIMELY MANNER, ENSURING ACCURACY AND COMPLETENESS OF INFORMATION. PAYMENT TRACKING: MONITOR AND TRACK CUSTOMER PAYMENTS, RECONCILING DISCREPANCIES AND FOLLOWING UP ON OVERDUE ACCOUNTS Administrative Assistant, Clerk, Business Operations, Administrative, Assistant, Staffing

  • Administrative Assistant

    11 hours ago

    Anaheim, United States Precision Waterjet & Laser Full time $22 - $26

    Job DescriptionJob DescriptionPrecision Waterjet & Laser, Orange County's largest CNC waterjet, laser, fabricating & machining service contractor is seeking detail oriented Administrative Assistant. Our ideal candidate must have strong interpersonal and organizational skills with the ability to support the sales department. Candidates should have...

  • Construction Administrative Assistant

    4 days ago

    Anaheim, United States Caliagua Inc. Full time

    Project Administrator Job DescriptionCaliagua believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build. This is possible because of our main asset, our people!Caliagua brings together the...

  • Invoicer & Administrative Assistant

    4 months ago

    Anaheim, United States L&K Distribution Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a talented Invoicer & Administrative Assistant  to join our team. In this role, you will work closely with the Accounting department to create and maintain accurate invoices, financial records and ensure the company’s...

  • Invoicer & Administrative Assistant

    3 weeks ago

    Anaheim, United States L&K Distribution Full time

    Job DescriptionJob DescriptionBenefits:401(k)Competitive salaryDental insuranceFree food & snacksHealth insurancePaid time offVision insuranceBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth OpportunitiesJob SummaryWe are seeking a talented Invoicer & Administrative Assistant to join our team. In this role, you will work closely with the...

  • Student Advisor

    2 weeks ago

    Anaheim, United States West Coast University Full time

    As a Student Advisor, for a certified Great Place to Work, you will guide prospective students to do more than change their own lives – you will help change the lives of every patient they eventually treat. On their path towards a career in healthcare - you will identify and support those who need additional assistance to be successful and work to...

  • (Evergreen Requisition) Student Advisor

    2 weeks ago

    Anaheim, United States West Coast University Full time

    As a Student Advisor, for a certified Great Place to Work, you will guide prospective students to do more than change their own lives – you will help change the lives of every patient they eventually treat. On their path towards a career in healthcare - you will identify and support those who need additional assistance to be successful and work to...

  • Production Administrative Assistant

    1 week ago

    Anaheim, United States FSO SKILLED PERSONNEL Full time

    Job DescriptionJob DescriptionDescription:JOB SUMMARY: The Administrative Assistant II provides support for the Food Services andSales Department.ESSENTIAL DUTIES AND RESPONSIBILITIES:1. Responsible for printing and ensuring that customer satisfaction surveys are distributed toHome Delivered Meals clients. Compiles and publishes survey results.2. Accountable...

  • Administrative Coordinator

    4 months ago

    Anaheim, United States Pronoia Labs Llc Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Plan and schedule appointments and eventsKeep up on correspondence between multiple platforms (text, email, telegram) and coordinate follow through Develop...

  • Medical Billing, Accounts Payable, HR Administrative Assistant

    3 months ago

    Anaheim, United States American Family Care Anaheim Full time

    Benefits: 401(k) matching Bonus based on performance Competitive salary Dental insurance Flexible schedule Health insurance This recruitment is for an Administrative Assistant III position through Sun Medical Group. This position can be based out of Anaheim and or Ladera Ranch. The Administrative Assistant III must...

  • Administrative Coordinator

    2 weeks ago

    Anaheim, United States FSO Skilled Personnel Full time

    Job DescriptionJob DescriptionJOB SUMMARY: The Administrative Coordinator will assist in all administrative areas of the Social Services department. This position is responsible for coordinating data input requirements for the department, providing administrative and operational support by gathering data for monthly reports, maintaining department...

  • Administrative Coordinator

    2 weeks ago

    Anaheim, United States FSO SKILLED PERSONNEL Full time

    Job DescriptionJob DescriptionDescription:JOB SUMMARY: The Administrative Coordinator will assist in all administrative areas of theSocial Services department. This position is responsible for coordinating data inputrequirements for the department, providing administrative and operational support by gatheringdata for monthly reports, maintaining department...

  • Administrative Coordinator

    1 week ago

    Anaheim, United States Meals on Wheels OC Full time

    Job DescriptionJob DescriptionAbout Us: Meals on Wheels Orange County is the largest nonprofit provider of nutrition and supportive services for at-risk older adults in Central and North Orange County. Our mission is to combat hunger and loneliness among older adults through nutritious meals, friendly visits, and safety checks, and to support families...

  • Administrative Coordinator

    2 weeks ago

    Anaheim, United States Power Plus Full time

    Job DescriptionJob DescriptionAre you highly organized and enjoy a fast-paced work environment? Do you love the challenge of multitasking various tasks while utilizing your interpersonal skills to work as part of a team? If so, we should talk.We are Power Plus! A multi-industry leader in providing power when you need it, where you need it through...

  • Systems Endpoint Administrator

    3 months ago

    Anaheim, United States Nellson LLC Full time

    POSITION SUMMARY:The Systems Endpoint Administrator is part of the System Administrator / Engineering team with focus on computer desktop environment, server, and related peripheral equipment. Reporting to the Sr. IT Infrastructure Manager, the Systems Endpoint Administrator position will need to have a broad knowledge of server and endpoint configuration...