Accounts Payable Clerk

4 days ago


Miami Beach, Florida, United States the goodtime hotel Full time
Accounts Payable Clerk Job Description

Overview: We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team at the Goodtime Hotel. The Accounts Payable Clerk will be responsible for managing all aspects of the accounts payable process, ensuring accuracy and efficiency in vendor payments and financial transactions.

Responsibilities:

  • Vendor Setup: Set up vendors in the system by obtaining necessary documentation such as W9, ACH details, and contact information.
  • Timely Processing: Ensure timely processing and mailing of hotel billing.
  • Purchase Order Invoices: Process all purchase order (PO) invoices accurately.
  • Invoice Investigation: Investigate invoices received without POs, taking corrective action as needed and coordinating with relevant departments and users.
  • Authorization: Ensure all purchases are authorized and properly documented with signatures from authorized managers.
  • Payment Preparation: Prepare invoices for payment and present them to the Controller for signature.
  • Check Runs: Conduct check runs at least once a week and ensure invoices are paid within the specified terms.
  • Supplier Reconciliation: Reconcile supplier statements and resolve any discrepancies.
  • Invoice Filing: File paid and unpaid invoices in an organized manner for easy access.
  • Petty Cash Reimbursements: Audit petty cash reimbursements and verify all documents are completed and approved.
  • Month-End Review: Review month-end Accounts Payable aging and address any outstanding items.
  • Payment Verification: Verify all payments (checks, wire transfers, CSI) are correctly applied to invoices.
  • Accruals: Prepare and post month-end accruals.
  • Purchase Order Review: Collaborate with Purchasing Manager to review open purchase orders at month-end.
  • Commission Payments: Enter, pay, and send remittances for quarterly commissions accurately and on time.
  • Additional Duties: Perform other duties as assigned by the Assistant Director of Finance or the Director of Finance.

Qualifications:

  • Education: High School diploma or equivalent required.
  • Experience: At least one year of progressive experience in a hotel or related field preferred.
  • Skills: Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.


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