Senior Executive Assistant

6 days ago

Santa Clara, United States Palo Alto Networks Full time
Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Who We Are

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and we believe that the unique ideas of every member of our team contributes to our collective success. Our values were crowdsourced by employees and are brought to life through each of us everyday - from disruptive innovation and collaboration, to execution. From showing up for each other with integrity to creating an environment where we all feel included.

As a member of our team, you will be shaping the future of cybersecurity. We work fast, value ongoing learning, and we respect each employee as a unique individual. Knowing we all have different needs, our development and personal wellbeing programs are designed to give you choice in how you are supported. This includes our FLEXBenefits wellbeing spending account with over 1,000 eligible items selected by employees, our mental and financial health resources, and our personalized learning opportunities - just to name a few

At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work full time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where we all win with precision.

Job Description

Your Career

This role will provide dedicated administrative support to the President of North America and provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization and PANW.

Your Impact

  • Provide sophisticated calendar management with appropriate attention to detail, and prioritize inquiries and requests while troubleshooting conflicts - make judgments and recommendations to ensure smooth day-to-day engagements
  • Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance
  • Think proactively and prioritize work
  • Coordinate and be present at most meetings, special events such as off-sites, celebrations, and team-building activities
  • Expert in coordinating all travel arrangements and itineraries
  • Managing and reconciling expense reports and purchase requisitions
  • Coordinate and manage content collection and contribution for weekly updates, presentations, meetings, and communications
  • Manage special projects for and with Executive
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executive
  • Be responsive to emails/texts/IM/phone calls, with outside normal business hours
  • Use discretion, confidentiality, and good judgment to handle Senior level matters
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
  • Work closely with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Qualifications

Your Experience

  • 10+ years of experience working at an Executive Assistant level supporting SVP & C - level leadership
  • B.S./B.A degree or equivalent experience or equivalent military experience required
  • Exhibits confidence, composure and professionalism in a fast-paced environment
  • Demonstrates strong organizational and multi-tasking skills with the ability to prioritize tasks
  • Expert knowledge of Google Suite applications a plus
  • Team player with a positive attitude
  • Ability to work independently and proactively
  • Outstanding attention to detail and dedication to faultless execution on tasks along with an eye for the smallest details and their impact on the larger vision
  • Expert coordinating commercial, domestic and international travel
  • Background in senior level support with capacity to navigate, digest, and make decisions effectively
  • Experience working with Executives and important customers and partners
  • Strong business sense and can decipher priorities and make excellent judgment calls when needed
  • Dedication to excellence - perform duties at the highest level possible on a consistent temperament to work with sensitive information
  • Service focus - dedicated to meeting the expectations of the supporting leader/s
  • Comfortable working across many different time zones
  • Proactive approach to recognizing needs, anticipating issues, and solving problems
  • Ability to think creatively, function independently and work proactively in a fast-paced environment
  • Handle complexity and demands with a sense of urgency, drive and passion
  • Experience exercising discretion and confidentiality with sensitive company information
  • Maintain open communication with the broader cross functional organization and peer assistants to share best practices and build a strong network

Preferred Attributes

  • Business sense - has a strong business sense and can decipher priorities and make sound judgment
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis
  • Outstanding communicator at all levels in a polished, confident and professional manner - able to interact with people of all levels
  • Demonstrate ability and temperament to work with sensitive information
  • Team player - have team-oriented experience and approach
  • Have an agile mindset, self-motivated and thrive in an ambiguous, fast-paced environment
  • Ability to think outside of the box with a sense of urgency
  • Think bigger/broader than the role itself - You challenge the status quo and provide a unique perspective on how we can do things differently - You leverage your strengths, share your ideas and champion change for continuous improvement

Additional Information

The Team

Our Sales team members work hand in hand with large organizations around the world to keep their digital environments protected. We educate, inspire, and empower our potential clients in their journey to security.

As part of our Sales team, you are empowered with unmatched systems and tools, constantly updated research and sales libraries, and a team built on joint success. You won’t find someone at Palo Alto Networks who isn’t committed to your success — everyone pitches in to assist when it comes to solutions selling, learning, and development. As a member of our Sales team, you are motivated by a solutions-focused sales environment and find fulfillment in working with clients to resolve incredibly complex cyberthreats.

You will be part of a growing, passionate, and dynamic team with an opportunity to work on challenging and exciting projects — centered on what we believe is one of the most significant mission statements in the world.

Compensation Disclosure

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/commissioned roles) is expected to be between $101,000/yr to $163,200/yr. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here.

Is role eligible for Immigration Sponsorship? No. Please note that we will not sponsor applicants for work visas for this position.

Our Commitment

We’re problem solvers that take risks and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

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