Executive Assistant to the President of North America

2 weeks ago

Santa Clara, California, United States Palo Alto Networks Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide dedicated administrative support to the President of North America. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.

Key Responsibilities
  • Provide sophisticated calendar management and prioritize inquiries and requests while troubleshooting conflicts.
  • Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
  • Think proactively and prioritize work to ensure smooth day-to-day engagements.
  • Coordinate and be present at most meetings, special events, and team-building activities.
  • Expertly coordinate all travel arrangements and itineraries.
  • Manage and reconcile expense reports and purchase requisitions.
  • Coordinate and manage content collection and contribution for weekly updates, presentations, meetings, and communications.
  • Manage special projects for and with the Executive.
  • Ability to function well in a high-paced environment and perform additional duties as assigned by the Executive.
  • Be responsive to emails, texts, IM, and phone calls, with outside normal business hours.
  • Use discretion, confidentiality, and good judgment to handle Senior-level matters.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Requirements
  • 10+ years of experience working at an Executive Assistant level supporting SVP & C-level leadership.
  • B.S./B.A degree or equivalent experience or equivalent military experience required.
  • Exhibits confidence, composure, and professionalism in a fast-paced environment.
  • Demonstrates strong organizational and multi-tasking skills with the ability to prioritize tasks.
  • Expert knowledge of Google Suite applications a plus.
  • Team player with a positive attitude.
  • Ability to work independently and proactively.
  • Outstanding attention to detail and dedication to faultless execution on tasks along with an eye for the smallest details and their impact on the larger vision.
  • Expert coordinating commercial, domestic, and international travel.
  • Background in senior-level support with capacity to navigate, digest, and make decisions effectively.
  • Experience working with Executives and important customers and partners.
  • Strong business sense and can decipher priorities and make excellent judgment calls when needed.
  • Dedication to excellence - perform duties at the highest level possible on a consistent temperament to work with sensitive information.
  • Service focus - dedicated to meeting the expectations of the supporting leader/s.
  • Comfortable working across many different time zones.
  • Proactive approach to recognizing needs, anticipating issues, and solving problems.
  • Ability to think creatively, function independently, and work proactively in a fast-paced environment.
  • Handle complexity and demands with a sense of urgency, drive, and passion.
  • Experience exercising discretion and confidentiality with sensitive company information.
  • Maintain open communication with the broader cross-functional organization and peer assistants to share best practices and build a strong network.
Preferred Attributes
  • Business sense - has a strong business sense and can decipher priorities and make sound judgment.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Outstanding communicator at all levels in a polished, confident, and professional manner - able to interact with people of all levels.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Have an agile mindset, self-motivated, and thrive in an ambiguous, fast-paced environment.
  • Ability to think outside of the box with a sense of urgency.
  • Think bigger/broader than the role itself - You challenge the status quo and provide a unique perspective on how we can do things differently - You leverage your strengths, share your ideas, and champion change for continuous improvement.
About Palo Alto Networks

Palo Alto Networks is a cybersecurity company that protects our digital way of life. We are a company built on the foundation of challenging and disrupting the way things are done, and we're looking for innovators who are as committed to shaping the future of cybersecurity as we are.

We take our mission of protecting the digital way of life seriously. We are relentless in protecting our customers and believe that the unique ideas of every member of our team contribute to our collective success.

Our values were crowdsourced by employees and are brought to life through each of us every day - from disruptive innovation and collaboration to execution. From showing up for each other with integrity to creating an environment where we all feel included.

We believe in the power of collaboration and value in-person interactions. This is why our employees generally work full-time from our office with flexibility offered where needed. This setup fosters casual conversations, problem-solving, and trusted relationships.

Our goal is to create an environment where we all win with precision.

Compensation Disclosure

The compensation offered for this position will depend on qualifications, experience, and work location. For candidates who receive an offer at the posted level, the starting base salary (for non-sales roles) or base salary + commission target (for sales/commissioned roles) is expected to be between $101,000/yr to $163,200/yr. The offered compensation may also include restricted stock units and a bonus. A description of our employee benefits may be found here.

Please note that we will not sponsor applicants for work visas for this position.

Our Commitment

We're problem solvers that take risks and challenge cybersecurity's status quo. It's simple: we can't accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

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