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Administrative Assistant
2 months ago
Russell Tobin + Associates is currently seeking an Administrative Assistant to assist one of our global entertainment clients in the New York, NY area.
Job Title: Administrative Assistant
Pay: $34.00-36.00/hr | Based on Experience
Duration: 2-month contract | Potential to Extend
Schedule: Mon-Fri | (8:30a-5:30p)
Location: ONSITE | Burbank, CA
Responsibilities:
- Intensive Calendar Management: Coordinate detailed travel logistics, understanding prioritization and deadlines for long-term planning, schedule and manage day-to-day meetings as well as calendar conflicts.
- Handle meeting coordination details including logistics, preparation, invitations, and materials.
- Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook, sending emails, and coordinating/printing handouts.
- Field phone calls daily and maintain accurate phone log.
- Screen and flag important incoming emails and calls to appropriate team members.
- File reference materials, background, and overview information.
- Prepare all business-related expenses using SAP travel proxy role, ensuring expense reports are completed and filed in a timely manner.
- Regularly correspond with internal team members and partners across the company.
- Assist in organizing shared documents, calendars, and content.
- Support team and assist in creating agendas for department meetings.
Requirements:
- 2-3 years of administrative experience.
- Detailed understanding of Excel/PowerPoint/Keynote based assignments.
- Bachelor's degree preferred.
- Expertise in calendaring using MS Outlook.
- Experience managing inbound and outbound calls.
- Experience managing all travel arrangements and expenses.
- SAP / Concur experience
- Experience in assisting with onboarding procedures such as organizing new hire processes, ordering equipment, and supplies as needed.
ABOUT US:
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
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