Facilities Operations Coordinator

4 weeks ago

Long Island, United States Cold Spring Harbor Laboratory Full time
Job DescriptionJob Description

Cold Spring Harbor Laboratory is hiring a Facilities Operations Coordinator.  Reporting to the Facilities Operations Manager, the Facilities Service Coordinator assists with departmental coordination and scheduling of maintenance, repairs, and construction activities as they relate to Engineering, Buildings & Grounds, and Carpentry & Painting services. The Coordinator will also assist with departmental business operations including requisitions, procurement, payroll, budgeting, and accounts payable.  This position will include some reception duties as well as handling work requests, emergency calls, and radio dispatches. 

Position Responsibilities:

  • Assist the Facilities Operations Manager with day to day management of their respective divisions.
  • Enter electronic requisitions as needed to ensure materials and contractors are available.
  • Assist with the development of standard procedures for Facilities Services as required.
  • Maintain Facilities Work Request & Planned Maintenance System as it relates to Engineering, Building & Grounds and Carpentry & Painting divisions.
  • Track information regarding entering work requests, schedule requests and assist with other miscellaneous questions from Laboratory staff.
  • Communicate maintenance and repair issues to Facilities Operations Managers.
  • Schedule work activities around Meetings & Courses and other Labwide activities.
  • Note projects and other scheduled maintenance on the Front Desk Whiteboard for after-hours personnel to reference.
  • Notify Laboratory Buildings and/or Residential/Guest Housing of planned and/or unplanned maintenance.
  • Coordinate contract services and interface with Procurement and vendors on small projects.
  • Perform field checks of work requests, contractor repairs, building services setup. 
  • Provide/Review weekly time sheets for contract services staff and maintain accurate records.
  • Assist with coordination and scheduling of Laboratory and/or Departmental moves as necessary.
  • Assist with event planning and provide support as required for Laboratory special events.
  • Assist with document preparation, scanning, etc. as required.

Position Requirements

Education – A High School Diploma is Required; A Bachelor’s Degree is Preferred.
 
Experience – Customer service experience helpful.
 
Other – Must have strong computer and organization skills.

  • Must have strong verbal and written communication skills.
  • Ability to work well with others and be a team player.
  • Familiarity with Microsoft Office, Excel and Outlook.
  • Comfortable in a fast-paced work environment.
  • Must be able to effectively self-manage time and prioritize tasks.
  • Must have strong organizational skills with attention to detail.
  • Experience in Engineering, Buildings & Grounds or Carpentry & Painting helpful.
  • Experience managing business operations or with book-keeping helpful.

How to Apply:
For immediate consideration, candidates should create an account and apply to the position found here: Career Opportunities | Sorted by Relevance ascending | Cold Spring Harbor Laboratory Careers (schooljobs.com) 

Position ID: 1231
 
Environment:
Cold Spring Harbor Laboratory is a world-renowned biomedical research institution in New York. It has shaped contemporary biomedical research and is the home of eight Nobel Prize laureates. Cold Spring Harbor Laboratory provides a highly dynamic and interactive research environment and also a unique opportunity of timely exposure to advances in various biomedical research fields and of interaction with a broad range of researchers from all over the world through its renowned Meetings and Courses program. We believe that science is for everyone. We have had researchers with a variety of backgrounds and believe in the importance of diversity, equity, and inclusion.
 
Compensation and Benefits:
Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our CSHL Benefits sites to learn more. The hourly rate for this role is $27.15- $33.78.   The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).
 
CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor

 

Company DescriptionFounded in 1890, Cold Spring Harbor Laboratory has shaped contemporary biomedical research and education with programs in cancer, neuroscience, plant biology and quantitative biology. Home to eight Nobel Prize winners, the private, not-for-profit Laboratory employs 1,100 people including 600 scientists, students and technicians. The Meetings & Courses Program hosts more than 12,000 scientists from around the world each year on its campuses in Long Island and in Suzhou, China. The Laboratory’s education arm also includes an academic publishing house, a graduate school and programs for middle and high school students and teachers.Company DescriptionFounded in 1890, Cold Spring Harbor Laboratory has shaped contemporary biomedical research and education with programs in cancer, neuroscience, plant biology and quantitative biology. Home to eight Nobel Prize winners, the private, not-for-profit Laboratory employs 1,100 people including 600 scientists, students and technicians. The Meetings & Courses Program hosts more than 12,000 scientists from around the world each year on its campuses in Long Island and in Suzhou, China. The Laboratory’s education arm also includes an academic publishing house, a graduate school and programs for middle and high school students and teachers.

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