Facilities Coordinator

2 months ago

Lexington, United States US Equestrian Fed Full time
Job DescriptionJob Description

This position supports the Federation’s mission and vision by demonstrating a commitment to exemplary member service, as well as a collaborative spirit, equality, fairness, respect, and accountability.

JOB SUMMARY:

The Facilities Coordinator is responsible for managing the physical operations of the warehouse and office building. This role involves handling packages, performing custodial duties, setting up spaces for events, conducting minor repairs and maintenance tasks, and ensuring safety protocols are followed. Given the size and needs of our Federation, we are looking for a versatile individual who can comfortably handle a broad scope of responsibilities and contribute to maintaining a clean, safe, and well-maintained environment.

Duties and Responsibilities:

  • Serve as the primary coordinator for warehouse activities, including handling packages and deliveries to the warehouse/loading dock.
  • Load and unload packages, manage warehouse inventory.
  • Assist with mail sorting, distribution, and processing.
  • Perform regular cleaning of common areas, including restrooms and break rooms.
  • Ensure restrooms, break rooms, and common areas are clean and stocked with necessary supplies.
  • Vacuum carpets and rugs in office areas.
  • Coordinate with cleaning supplies vendors and monitor supplies levels.
  • Manage waste disposal and recycling programs.
  • Arrange and move furniture for meetings, events, and other functions.
  • Set up and dismantle event spaces as required.
  • Conduct minor repairs and maintenance on building systems and equipment, including changing air filters, hanging photos, patching walls, and painting.
  • Perform routine inspections of the building to ensure safety and functionality.
  • Maintain and update the online facilities work order dashboard.
  • Assist in coordinating facility contractors and ensure timely completion of work orders.
  • Conduct routine safety inspections and address any safety concerns or defects.
  • Ensure all general office and warehouse safety expectations are adhered to.
  • Assist in safety-related activities and maintain a safe environment for all areas.
  • Other duties as assigned.


Goals and Objectives:

  • Maintain a clean and organized facility.
  • Ensure timely and efficient handling of packages and inventory.
  • Support event setups to meet organizational standards.
  • Conduct maintenance tasks promptly to avoid disruptions.
  • Adhere to and promote safety protocols.

Required Knowledge, Skills, and Abilities:

  • Knowledge of basic maintenance and repair techniques.
  • Ability to perform physical labor and lift heavy objects.
  • Strong organizational and time-management skills.
  • Ability to work independently and as part of a team.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Proficiency with Microsoft Office Suite or related software.

Education/Experience:

  • High school diploma or equivalent preferred.
  • Driver’s license required.
  • Some college preferred.
  • Experience in custodial work, maintenance, or a related field preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Ability to drive the company vehicle for mail pick up, delivery and to assist in transportation of staff and resources when necessary.
  • Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two-person lift)

US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

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