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Office Manager

2 months ago

West Sacramento, United States Total Security Solutions Full time
Job DescriptionJob Description

Summary:
This position serves as an operations support specialist who handles multiple areas of administrative tasks within the business. 

 

Primary Responsibilities: 

  • Provides support to accounting and finance, operations, supply chain, human resources and other departments as needed. 
  • Enters packing slips and shipping data into an MRP or other systems. 
  • Records physical inventory into appropriate systems. 
  • Enters purchase orders (PO’s) into their appropriate system. 
  • Assists Human Resources with coordinating onboarding schedules for new employees through the scheduling of resource rooms and sending documents to headquarters. 
  • Maintains security by following procedures, monitoring visitor log books, creating and issuing visitor badges, as necessary.
  • Manages or uses spreadsheets in Microsoft Excel or Google Sheets with a high degree of accuracy and technical understanding. 
  • Ordering office supplies and maintaining inventory of critical stock required to operate. 
  • Scanning incoming mail and sending to appropriate departments via email daily. 
  • First on phones for all incoming calls, security check ins and deliveries. 
  • Maintain schedule of training and compliance activities in partnership with HR and Business Unit Leader. 
 

Competencies:

  • Good Communication: Communicate clearly and concisely with internal and external customers at all levels of the organization, using verbal and written distribution channels. 
  • Good Organization: Optimizes organizational effectiveness and prioritizes workload, even with multiple interruptions.
  • Attitude: Adjusts promptly and calmly to change, works well as part of a team, and remains calm under pressure.  Maintains a collaborative work ethic and commitment to excellence in dealing with internal and external customers.
 

Required Qualifications:

  • Bachelor’s Degree in Business or relevant field preferred 
  • Demonstrates administrative and clerical procedures
  • Demonstrates knowledge of computers and relevant software applications
  • Demonstrates knowledge of customer service principles and practices
 

Physical Requirements:

  • Communicate with others and exchange accurate information.
  • Operate a computer and other office machinery or equipment.
  • Ability to move about inside the office to access file cabinets or office machinery.
 

Work Environment:

  • This job takes place in both a professional office environment with frequent walks into the manufacturing area.  Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.
 

Total Security Solutions is an Equal Opportunity Employer with leadership and a culture that support diversity and inclusion.


 

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