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Office Coordinator

2 months ago

West Sacramento, California, United States Ultimate Staffing Full time


Ultimate Staffing is seeking a personable Office Coordinator to manage the front desk operations and ensure a welcoming environment for all visitors.

Your primary responsibilities will include directing clients to various departments, liaising with staff regarding guest arrivals, managing phone communications, and overseeing mail distribution.


To excel in this position, you should possess strong written and verbal communication abilities, along with proficiency in Microsoft Office Suite, including Word and Excel.

Previous experience in a front desk role is advantageous.

Key Responsibilities:
Welcome clients and guests with a warm and helpful demeanor.
Guide visitors through the office space.
Announce arrivals as needed.
Support workplace security by issuing and monitoring visitor badges and maintaining logs.
Assist with various administrative tasks such as copying, faxing, note-taking, and travel arrangements.
Prepare meeting and training areas.
Handle phone calls professionally and direct them appropriately.
Support colleagues with administrative duties.
Perform miscellaneous administrative tasks as required.
Manage incoming and outgoing mail.
Supervise and mentor junior administrative staff.
Deliver exceptional customer service.
Schedule appointments efficiently.

Qualifications:
Associate's or bachelor's degree in a relevant field.
Prior experience in a receptionist or similar role.
Maintain a professional appearance and demeanor.
Excellent written and verbal communication skills.
Proficient in Microsoft Office applications including Word, Excel, and Outlook.
Strong time management abilities.
Familiarity with administrative and clerical processes.
Ability to work collaboratively as part of a team, assisting with various tasks as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.