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Administrative Assistant

2 months ago

Newark, United States Jackmont Hospitality Full time
Job DescriptionJob Description

DUTIES/RESPONSIBILITIES AS ADMINISTRATIVE MANAGER

 

 

  1. CREDENTIALING
  • New Badging Process
  • Schedule Fingerprint Appointment
  • Complete Fingerprint & Badge Applications
  • Send Email Notification with Instructions to New Hire
  • Schedule Onsite Training & New Badge Appointment
  • Send Email Notification with Instructions

 

  • Renewals
  • Maintain List of Renewal Dates for Each Team Member for Each Location
  • Schedule Renewal Appointment for Each Existing Team Member
  • Complete Badge Renewal Applications
  • Send Appointment Log to General Manager
  • Request Check to Replenish Funds in Badging Account
  • Troubleshoot Badging Issues When They Occur

 

 

  1. RECRUITING EFFORTS
  • Pull Applications
  • Pre-Screen
  • Schedule Interviews
  • Send Interview Confirmation to Applicant and Applicable GM
  • Schedule, Manager and Follow-up on Internal Hiring Events
  • Attend and Follow-up of External Job Fairs
  • Request Rooms for Interviews Monthly

 

  1. AIRLINE VOUCHER MANAGEMENT
  • Collect Vouchers from Each Store – Weekly
  • Sort, Copy Invoice, Scan and Email to Abraham Nti-Ababio at Corporate
  • Overnight or Prepare to Mail Invoice & Vouchers to Each Airline

 

 

  1. MILITARY CHECKS & DEPOSIT SLIPS
  • Collect Military Checks from Each Location – Weekly
  • Send to Abraham Nti-Ababio at Corporate
  • Monitor Supply of Deposit Slips & Order When Needed

 

 

Despo Garrett – Administrative Manager

Duties/Responsibilities

Page 2

 

 

  1. INVOICES FOR 5102 & 5103
  • Pick Up from Each Location – Weekly
  • Scan Invoices and Email to Dreamer Daniels at Corporate

 

 

  1. MANAGE PARKING & MARTA ACCOUNTS
  • Marta
  • Order Cards
  • Get Monthly Requests from Each Location
  • Upload Information on Marta Website [Name, Employee I.D. No., Phone & Email]
  • Distribute Breeze Cards to Each Team Member
  • Submit Spreadsheet to Accounting Each Month

 

  • Parking
  • Get Monthly Requests from Each Location
  • Submit Information to Parking Office [Name, Tag Number, Make/Model of Vehicle]
  • Pick up Devices from Parking Office & Distribute to Each Team Member
  • Verify Monthly Invoice & Submit Spreadsheet to Accounting

 

  1. SERVSAFE ADMINISTRATION
  • Instructor/Proctor – Conduct Training & Administer ServSafe Exams to keep managers in compliance with ServSafe Manager Certification

 

  1. MANAGE PAY CARDS
  • Track Number of Pay Cards Each Location has and Order When Needed

 

  1. TAPP ADMINISTRATOR [December 2021 – February 2023]
  • Submit Requests for Gate Passes Daily [Upload to Shared Folder from COA]
  • Download Approved Gate Passes [if not received – send email to Access Control]
  • Print, Email to Stores & Leave Copy at Atrium Fridays for Pick up

 

 

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