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Office Coordinator

3 months ago

San Mateo, United States Kelly Services Full time
Job DescriptionJob Description

NOW HIRING

We are hiring a energetic Office Coordinator onsite in San Mateo

$38-$40/HR

*THIS IS A PART TIME POSITION 20-30 HOURS A WEEK*

MAIN RESPONSIBILITES:

  • Greet visitors with a proactive/positive and helpful attitude, notifying hosts when their guests have arrived 

  • Ensure proper operation of facilities and IT hardware in Office (key fobs, polycoms, video conferencing, etc) 

  • Ensure the smooth operation of the office by being a point of contact with outside vendors, including building maintenance and facilities service providers 

  • Work closely with IT, Facilities and the building management to ensure appropriate access of the facilities.   

  • Track facilities-related expenditures and manage to the agreed budget 

  • Oversee implementation of local Environmental Health & Safety (EHS) programs, such as evacuation plans, first aid supplies, ergonomic assessments, and any other EHS-related requests 

  • Receive, sort, and distribute packages and daily mail as well as arrange shipping and mail services for team members when requested 

  • Manage our relationship with the building cleaning service to ensure that the reception area, kitchen, and office space are clean and tidy 

  • Answer the corporate phone line and distribute messages and voicemails to appropriate team members 

  • Collaborate closely with other supporting functions and project managers across the team to plan and organize various meetings and events. 

  • Organize, process, and archive contracts using our internal systems in alignment with organizational policies and processes 

  • As needed, route purchasing requests through requisitioning system (DocsWeb) and track service or goods delivery for Finance reconciliation on behalf of US-based colleagues 

  • Meet regularly with key partners, including IT and Business Operations, to align on current and upcoming projects, reprioritizing tasks and communicating with partners as needed  

  • Meet regularly with the Executive Assistant and Commercial Field Coordinator to align on administrative tasks and better support the leadership team  

  • Support Executive Assistant with tasks including, but not limited to, booking meeting rooms, ordering office supplies and catering for meetings 

 

YOU COULD BE THE PERFECT FIT IF YOU HAVE: 

  • 4+ years of administrative, office manager, or project management experience 

  • Working knowledge of Microsoft Office systems (Word, Excel, Powerpoint, Outlook), Zoom, Concur, and/or the ability to quickly learn new software 

  • Interest in experiencing life at a fast-growing biotech company 

  • High school diploma or equivalent, Associates Degree or higher strongly preferred 

 

Company DescriptionSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.Company DescriptionSince inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.