Administrative Assistant III

2 months ago


Los Angeles, United States RA Management Services Full time
Job DescriptionJob Description

Administrative Assistant III

The Metropolitan Water District needs an Administrative Assistant for its Engineering Group. The Administrative Assistant III will work in a team-oriented environment and will process invoices and pay vouchers. The ideal candidate will review invoices and make payments in a timely manner, work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills.  

If interested, please ensure your current resume is attached to your profile. A Word.doc resume is preferred. I'm only reviewing those with a resume.

Location:

Hybrid Schedule - Los Angeles (downtown at Headquarters)
The temp labor assignment is up to 6 months, and the work schedule is a 9/80 hybrid schedule starting as early as 7:00am – 4:45pm with every other Friday off. 

Pay: $39 to $46/hour

Duties include:

  • Using OneDrive, MSOffice, Oracle. 
  • Processing invoices and pay vouchers
  • Provides information and guidance and recommends solutions regarding administrative processes and procedures.
  • Assists in formal studies and analysis of existing operations, systems, budget requests, or equipment; makes recommendations for reduced operating costs, improved services, and greater general efficiency; and may prepare written reports.
  • Assists with tracking project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources.
  • Compiles budget information, monitors expenditures, identifies variances, prepares budget versus cost reports, and assists in the preparation of budgets.
  • Assists in analyzing, preparing, and developing procedures, systems, solicitations, contracts, and specifications.
  • May create databases to support work processes; creates spreadsheets for data that requires interpretation and manipulation; and creates presentation materials for meetings, workshops, and forums.
  • Provides support for Board committee meetings including transcribing, preparing minutes and coordinating the preparation, editing, reviewing, and posting of Board letters.
  • May monitor Metropolitan's communication devices, computer equipment, and software licenses.
  • Performs other related Administrative Assistant job duties as required.

Job Requirements:

  • A high school diploma or general education test (GED) and 6 years of relevant experience; or Associate's Degree from an accredited college or university in a related field and 4 years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and 2 years of relevant experience.
  • INTERMEDIATE KNOWLEDGE:  MSOffice, Bluebeam or Adobe, DocuSign, and Oracle. 
  • Familiarity with procurement/payment software experience is highly desirable
  • KNOWLEDGE IN PROCESSING: Stop Notices, Invoices, Pay Voucher.
  • Personable, Team Player, Flexible, Multitask and handles pressure well.
  • Detail orient, Organized, Strong Written and Verbal Communication skills a must.
  • Valid CA driver license.
  • Local Candidates (So Cal)
  • No Cal PERS membership


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