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Administrative Assistant III
2 months ago
Administrative Assistant III
The Metropolitan Water District needs an Administrative Assistant for its Engineering Group. The Administrative Assistant III will work in a team-oriented environment and will process invoices and pay vouchers. The ideal candidate will review invoices and make payments in a timely manner, work collaboratively with coworkers, perform administrative duties, and demonstrate critical thinking skills.
If interested, please ensure your current resume is attached to your profile. A Word.doc resume is preferred. I'm only reviewing those with a resume.
Location:
Hybrid Schedule - Los Angeles (downtown at Headquarters)
The temp labor assignment is up to 6 months, and the work schedule is a 9/80 hybrid schedule starting as early as 7:00am – 4:45pm with every other Friday off.
Pay: $39 to $46/hour
Duties include:
- Using OneDrive, MSOffice, Oracle.
- Processing invoices and pay vouchers
- Provides information and guidance and recommends solutions regarding administrative processes and procedures.
- Assists in formal studies and analysis of existing operations, systems, budget requests, or equipment; makes recommendations for reduced operating costs, improved services, and greater general efficiency; and may prepare written reports.
- Assists with tracking project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources.
- Compiles budget information, monitors expenditures, identifies variances, prepares budget versus cost reports, and assists in the preparation of budgets.
- Assists in analyzing, preparing, and developing procedures, systems, solicitations, contracts, and specifications.
- May create databases to support work processes; creates spreadsheets for data that requires interpretation and manipulation; and creates presentation materials for meetings, workshops, and forums.
- Provides support for Board committee meetings including transcribing, preparing minutes and coordinating the preparation, editing, reviewing, and posting of Board letters.
- May monitor Metropolitan's communication devices, computer equipment, and software licenses.
- Performs other related Administrative Assistant job duties as required.
Job Requirements:
- A high school diploma or general education test (GED) and 6 years of relevant experience; or Associate's Degree from an accredited college or university in a related field and 4 years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and 2 years of relevant experience.
- INTERMEDIATE KNOWLEDGE: MSOffice, Bluebeam or Adobe, DocuSign, and Oracle.
- Familiarity with procurement/payment software experience is highly desirable
- KNOWLEDGE IN PROCESSING: Stop Notices, Invoices, Pay Voucher.
- Personable, Team Player, Flexible, Multitask and handles pressure well.
- Detail orient, Organized, Strong Written and Verbal Communication skills a must.
- Valid CA driver license.
- Local Candidates (So Cal)
- No Cal PERS membership
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