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Medical Administrative Assistant

2 months ago

Los Angeles, United States Infojini Full time $30 - $35
Job DescriptionJob Description

Below is the Job Description for your reference:

Title:  Administrative Assistant III

Location:  1500 San Pablo, Los Angeles CA 90033

Duration: 03+ months Contract with the possibility of an Extension

Shift timing: Mon to Fri - 8:00 Am to 5:00 Pm

Pay Rate:$35/hr on W2.

Minimum Skills:

  • Advanced proficiency with Microsoft Office applications and competent keyboarding.
  • Excellent organizational skills, detail-oriented with a strong ability to multi-task.
  • Customer Service skills including problem resolution and patient satisfaction.
  • Ability to maintain confidential information.

Preferred Skills:

  • Familiarity with medical terminology.
  • Knowledge of GE Centricity for patient appointments and familiarity with electronic medical records.

Minimum Education:

  • High school or equivalent

Minimum Experience:

  • 2 years Experience in a related field.
  • This person will be assisting 3 Nursing Directors and assisting Nurse Managers as needed.

 JOB SUMMARY
• Provides administrative/secretarial support, including, but not limited to, scheduling and coordination of meetings/seminars/travel, coordinating priorities throughout the day, perform independent and collaborative projects as needed.

 

  •  DEPARTMENTAL SPECIFIC SUMMARY

• The Nursing Office Administrative Assistant performs clerical and reception duties that support the functioning of the Nursing Office and nursing units

 

JOB ACCOUNTABILITIES

  • Responsible for typing and proofing a variety of materials, e.g., correspondence, memos, reports, charts, grants, etc., as assigned. Responsible for editing copying and appropriately disseminating the aforementioned materials.
  • Responsible for answering the telephone /screen calls taking messages or relaying information and assisting callers within the scope of authority.
  • Maintains Nursing Policies and Procedures; ensures are in the correct format for committees; ensures routing of P&Ps to administrative and medical staff committees for approvals; ensures up-to-date P&Ps are routed for posting on hospital Intranet. Works collaboratively with the Chair of the Nursing Operations Council in this regard.
  • Maintain Nursing Administration records/files as appropriate.
  • Ensures accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers.
  • Responsible for coordinating schedules, including arranging meetings and appointments for the Chief Nursing Officer.
  • Responsible for providing research and administrative support to special projects, preparing data and follow-up projects as directed.
  • Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms, and expense reports as directed.
  • Responsible for maintaining the security of information: e.g. patient medical records, hospital financial information, salary, staff, and legal information in a confidential nature.
  • Responsible for processing inquiries from patients, their families, and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s)when the situation warrants his/her attention.
  • Takes minutes of various meetings and special events; prepares draft and final agenda; notification of meeting participants; room scheduling; meal arrangements; and other preparations as required by the nature of the event.
  • Perform other duties as assigned.

• Interview Process: (phone/video/in person etc.)
The interviews would be via MS Teams video


Required Certifications:

  • Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before the expiration date. (Required within LA City only)