Event Administrative Assistant
2 weeks ago
Job Title: Administrative Assistant - Events
Location: Hybrid role at - Valencia, CA
HYBRID Position, 3 required days (T, W, TH) onsite, in Valencia.
Type : Contract – High possibility of conversion to perm
Duration : 12+ Months
Description:
Pacific Time Day hours - 9-6pm, flexible on start/end
Primary focus is providing moderately complex administrative support for individuals and/or department. Works under general supervision and receives detailed instructions only for new assignment
Responsibilities:
- Register meetings through Cvent and create websites
- Reconcile budget with Global meetings management
- Internal show budget reconciliation
- Payments to vendors
- Meeting card reconciliation
- Maintain conference calendar
- Maintain teams’ folders
- Submit commercial sponsorship request and track payments
- Maintenance of tracking conference spreadsheet
- General administrative duties
Required:
- High School degree required.
- Previous Administration Assistant experience is a must
- Must have strong Excel and Microsoft skills
- Strong multi-tasking skills
Preferred
- Prefer previous trade show or event experience
- Cvent software or similar software experience a plus
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