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Office Manager

2 months ago

Gainesville, United States Advanced Office Solutions Full time
Job DescriptionJob Description

We are looking for an Office Manager / Bookkeeper to organize and coordinate administration duties and bookkeeper procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and efficiency.  

  • Office manager’s duties and responsibilities include support to our Sales Staff, assisting clients with orders via email and phone, making office supply arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage.
  • Bookkeeper duties include to serve as point on Accounts Payable / Accounts Receivables. Complete monthly billings and manage Purchase Orders. Candidate should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties and bookkeeping duties.

 Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Responsibilities

  • Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands,
  • Manage light Account Payables and Account Receivables duties
  • Perform HR duties to update and maintain office policies as necessary
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Provide general support to visitors
  • Assist in the onboarding process for new hires

Skills

  • Proven experience as an Office manager, Front office manager, bookkeeper, or Customer Service
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Experience with other MRP software preferred but not required(Oracle, SAP Business One, Fishbowl, etc)Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Strong Customer Service skills with handling phone and email orders.
  • High School degree (College degree preferred)
Company DescriptionAdvanced Office Solutions is a local office furniture and supplies business.Company DescriptionAdvanced Office Solutions is a local office furniture and supplies business.