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Office Operations Specialist

2 months ago

Gainesville, Florida, United States Offix LLC Full time

At Offix LLC, we believe in fostering a thriving environment for our team members.

We are in search of a dynamic, personable, and detail-oriented individual to join our team as a Customer Administrative Specialist. This role encompasses a variety of clerical and office support tasks aimed at ensuring smooth operations. The successful candidate will handle incoming calls, manage correspondence, and assist with various administrative duties. Being a collaborative team player is crucial for this position.

KEY RESPONSIBILITIES

· Welcome and guide visitors to our office

· Manage phone calls and direct them to the appropriate team member or voicemail

· Provide callers with essential information, including company details and resources

· Handle incoming mail and ensure timely distribution

· Process company invoices

· Conduct meter entries for office equipment

· Coordinate supply pickups at the front desk

· Scan and manage administrative projects as assigned

· Support various special projects to meet the goals of the Administrative Team and the organization

· Record supply orders and communicate with the warehouse manager and operations lead

· Perform additional duties as required

QUALIFICATIONS AND SKILLS

  • High School diploma required; college degree preferred
  • 3-5 years of experience in an administrative role
  • 1-2 years of experience in data entry
  • Strong organizational skills with the ability to manage multiple priorities
  • Proficient in Microsoft Office Suite, with advanced Excel skills preferred
  • Exceptional communication abilities
  • Commitment to uphold Offix's philosophy of Total Customer Satisfaction

· Familiarity with e-Automate software is a plus

· Strong problem-solving and analytical skills with a proven track record of enhancing business processes

· Excellent interpersonal skills and a professional demeanor to collaborate effectively with a team.



Compensation details: $15-$18 Hourly Wage



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