Executive Assistant

3 weeks ago


Santa Ana, United States Ideal Tax Solution Full time
Job DescriptionJob DescriptionWe are seeking to hire an Executive Assistant to support our executive leader.  Our ideal candidate will possess a positive attitude, detailed oriented, excellent communication and very organized.

Responsibilities may include but are not limited to: 
  • Creating reports, organizing travel and accommodation, taking meeting notes, and other organizational tasks. 
  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation
  • Accurately recording minutes from meetings.
  • Performing office duties that include ordering supplies and managing a records database.

Requirements:
  • Minimum of 10 years of experience in an executive support role.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

What we are offering you:
  •   Competitive Salary
  •   Health Insurance (Medical/Dental/Vision)
  •   401K with company match
  •   Paid Time Off (Vacation, Sick, Holiday)
  •   Career Growth Opportunities
  •   Business Casual & Casual Friday Attire
  •   We promote a positive and fun work life culture/balance.
  •   Strong family-oriented vibe and values

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