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Accounting Specialist
1 month ago
The Accounting Specialist is primarily responsible for managing the entire Accounts Payable cycle and for doing general ledger account reconciliations and journal entries for multiple divisions.
Essential Functions:
- Manage multiple A/P email accounts (currently six divisions)
- Process incoming invoices using docAlpha used for electronic indexing
- Assign GL account codes to non-PO invoices in DocLink used for approval routing, coding and importing to ERP
- Review PO invoices and receivers for 3-way match (manual process)
- Voucher PO Invoices in Sage 100
- Work with Purchasing to resolve 3-Way match issues/exceptions in a timely manner
- Audit, code and process credit card and electronic payments thru ERP system
- Responsible for on time payments, utilizing discounts on weekly check runs
- Maintain vendor files including W-9 forms and prepare annual 1099's
- Respond timely to vendors regarding payment statuses and other AP related inquiries
- Review invoices to ensure sales tax is charged correctly. Self-assess Use tax when appropriate
- Assist in month end closing including A/P reconciliation, prepare A/P accruals
- Performs general accounting and other related duties for the organization.
- Prepare Balance Sheet account recs on a monthly basis
- Prepares monthly journal entries, accruals, etc.
- Post Intercompany transactions, journal entries and balance intercompany accounts
- Assist in annual audit by preparing assigned reports or providing documentation as directed
- Continually improve A/P methods to increase efficiency
- Perform other duties as assigned
Job Qualifications:
- Paperless processing experience required, docAlpha and DocLink a PLUS
- Minimum of 3 years Accounts Payable experience in manufacturing utilizing an ERP software program, SAGE 100/MAS 200 experience desirable
- Experience preparing journal entries and account recs
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