Receptionist Administrative Assistant

1 month ago

Beaumont, United States Private Client Full time
Job DescriptionJob Description

We are on the lookout for a dedicated Receptionist/Assistant to represent our esteemed client, a leading engineering firm. This position offers an outstanding opportunity for individuals with a penchant for providing top-tier administrative support, are committed to ensuring efficient daily operations, and seek to foster a welcoming and positive environment for all visitors. A keen attention to detail and delivering the highest level of customer service are paramount for this role.

Key Responsibilities:

  1. Greet and welcome guests promptly upon their arrival at the office.
  2. Direct visitors to the appropriate person and office efficiently.
  3. Answer, screen, and forward incoming phone calls with professionalism.
  4. Maintain a tidy and inviting reception area and consistently maintain perfection throughout the office.
  5. Manage daily mail and deliveries with precision.
  6. Uphold office security by adhering to established safety procedures and controlling access.
  7. Replenish office supplies and consistently maintain an inventory check all while staying in the budget.
  8. Keep calendars updated and assist in scheduling meetings as required.
  9. Execute other clerical receptionist duties such as filing, photocopying, and faxing.
  10. Provide indispensable administrative support to various engineering departments when needed.
  11. Take Responsibility for entire office maintenance, and tidiness, ensuring everything is in tip-top shape.
  12. Organize Teleconferencing Calls (Must be an expert in Zoom, Microsoft Teams)

Requirements:

  1. Prior experience as a Receptionist, Front Office Representative, or similar role, with preference given to those with a background in an engineering or technical setting.
  2. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  3. Familiarity with standard office equipment (e.g., fax machines and printers).
  4. Professional demeanor and polished appearance.
  5. Superior written and verbal communication skills.
  6. The ability to multitask efficiently with a focus on prioritizing tasks.
  7. Robust organizational skills combined with an acute attention to detail.
  8. High school degree; additional certification in Office Management is a distinct advantage.

Benefits:

  • Competitive salary package.
  • Comprehensive health benefits
  • Generous paid time off.
  • Opportunities for professional growth and advancement within the engineering sector.
  • [Other benefits as per firm policy].
Company DescriptionThis renowned engineering firm boasts decades of experience in providing cutting-edge solutions across multiple sectors. As industry leaders, they have consistently demonstrated expertise in areas such as civil design, structural design, mechanical, and electrical engineering. With a commitment to innovation and sustainability, they have spearheaded numerous high-profile projects, from commercial establishments to industrial complexes. Their dedicated team of professionals, state-of-the-art methodologies, and emphasis on client satisfaction have established them as a trusted partner for clients worldwide. As they continue to grow, they seek individuals who are passionate about pushing the boundaries of engineering and making a tangible impact in the industry.Company DescriptionThis renowned engineering firm boasts decades of experience in providing cutting-edge solutions across multiple sectors. As industry leaders, they have consistently demonstrated expertise in areas such as civil design, structural design, mechanical, and electrical engineering. With a commitment to innovation and sustainability, they have spearheaded numerous high-profile projects, from commercial establishments to industrial complexes. Their dedicated team of professionals, state-of-the-art methodologies, and emphasis on client satisfaction have established them as a trusted partner for clients worldwide. As they continue to grow, they seek individuals who are passionate about pushing the boundaries of engineering and making a tangible impact in the industry.

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