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Administrative Assistant

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Pittsburgh, United States Duquesne Club Full time
Job DescriptionJob Description The Duquesne Club boasts an atmosphere that warmly embraces every member with a smile and eye contact. We prioritize professionalism, friendliness, engagement, and helpfulness at all times to ensure a memorable experience for all guests. We are looking for a part-time Administrative Assistant. The ideal candidate will have flexible availability for part-time hours during the week and the occasional ability to work full-time hours when providing coverage for days off and vacations. Candidates who have previous administrative experience supporting executives and company leaders would be a plus, as would any prior hospitality/private Club experience. The ideal candidate will have a professional, polished appearance and the ability to maintain confidentiality with all information.

Duties include:

  • Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests.
  • Assist with incoming and outgoing mail and packages.
  • Assist with Board and Committee meeting preparations which include printing, copying, scanning, collating, shredding, for example.
  • Organize and maintain office supplies.
  • Assist with special projects, data entry, and mailings in the office as well as with other departments.
  • Greet members, guests, and staff who come to the office.

Skills include:

  • Ability to communicate clearly, calmly, and professionally.
  • Proficient use of Microsoft Office including Outlook, Word, and Excel.
  • Capacity to learn and develop skillful use of Northstar software – membership database, as well as a strong understanding of the other modules.
  • Previous use or capacity to learn other office software tools such as Adobe, Avery and equipment such as a postage meter machine, printer/copier/scanner and shredder.
  • Ability to multi-task and adjust workload based on various/changing deadlines.
  • Possess strong organizational skills and attention to detail.

The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements. If you possess the necessary qualifications and are eager to contribute to our team, creating exceptional experiences for our members and guests, we invite you to apply.